Dispatch Coordinator

McLane; Hebron (KY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the transportation industry is seeking a Dispatch Operations Coordinator. This position involves scheduling, record keeping, and ensuring compliance with DOT regulations. Applicants should possess strong interpersonal skills, be able to handle multiple tasks, and have a high school diploma. Competitive pay and comprehensive benefits start after 60 days.

Benefits

Generous benefits including medical, dental, and vision insurance.

401(k) Profit Sharing Plan after 90 days.

Earn vacation time from day one.

Paid holidays after 90 days.

Tuition reimbursement program.

Qualifications

• Knowledge of mainframe computer software for record keeping/scheduling.
• Preferred experience in Windows environment.
• 2 years in a similar function preferred.

Responsibilities

• Develop and update driver and helper dispatch schedules daily.
• Prepare daily records and maintain filing system.
• Call customers to inform them of variances in delivery times.

Skills

Interpersonal Skills

Mathematical Ability

Map Reading

Understanding of Dispatch Issues

Communication Skills

Education

High School Diploma

Tools

PeopleSoft

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

This position is responsible for the dispatch operations in the Transportation Department.

Benefits you can count on:

• Pay rate: $21.00 per hour.
• Schedule: Wednesday - Saturday, 10:00am - 8:30pm.
• Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• 401(k) Profit Sharing Plan after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

Essential Job Functions:

• Prepare daily records and memos and maintain filing system for Driver Vehicle Inspection Reports.
• Complete transportation pouches including route manifests, invoices, special customer notifications, maps and stores keys for drivers.
• Develop and update driver and helper dispatch schedule daily.
• Understand DOT hours of service and ensure driver compliance.
• Set up daily tractor/trailer assignment for drivers.
• Verify roadworthiness and keep maintenance records for tractors and trailers.
• Call customers to inform them of variances in delivery times.
• Expedite driver manifests and highlight keys.
• Provide timely reports to immediate supervisor as requested.
• Possess very strong interpersonal skills and be able to discuss dispatch issues with Driver Specialists, Customers and managers.
• Meet this position’s physical demands.
• Other duties may be assigned.

Minimum Skills & Qualifications:

• High School Diploma.
• Knowledge of mainframe computer software (PeopleSoft) relating to record keeping/scheduling for drivers and helpers.
• Preferred experience in Windows environment and on Excel, Microsoft Word, and Access programs; or similarprograms.
• Have 2 years in similar function (preferred).
• Map reading abilities.
• Understanding of distribution systems.
• Ability to communicate in various methods with different levels.
• Mathematical ability for maintaining schedules.
• Understanding of dispatch issues and procedures.

Working Conditions:

• The environment encompasses all areas of a Distribution Center, Transportation Department, or Transportation shop.
• Requires night and weekend work as needed.
• Be able to work alone and in group settings.
• This position may require work in hot and cold temperature extremes and exposure to dust, dirt, fumes, noise, potentially harmful chemicals, solvents and components, and working in close proximity to other teammates.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.