Dispatch & Administrative Coordinator I - Front Desk

LDH-Office of Intellectual & Developmental Disability Supports; Kingsville (LA); On-site; USD 14,000 - 28,000; Full time

Benefits offered by this job

Shift differential

Longevity pay

Premium pay

Job summary

Pinecrest Supports & Services Center is seeking a dedicated Administrative Coordinator 1 - 2 to join our dynamic team. This position will operate a multi-line switchboard and other phones.

Take call-ins from employees unable to report for work, log them on the absentee report form, and in the logbook. Answer emergency phones and call or page the appropriate doctor and/or nurse to respond; record in the logbook.

Qualifications

• No experience or training is required.

Responsibilities

• Transfer all other calls to appropriate departments, homes, or offices.
• Monitor fire panel. Call home or office to verify fires or false alarms. Notify fire department of alarm status and log information on fire alarm form.
• Use cell phones to contact drivers, security and maintenance as needed and log in logbook.
• Monitor weather during bad weather and also monitor satellite weather channel on TV. Notify homes and department of hazardous weather conditions to ensure the safety of individuals supported at PSSC.
• Page maintenance, nursing, Administrative Officer and investigator on call when services are needed.
• Document in and out time on trip sheets. Issue cell phones to vans going out on trips and doctor appointments.
• Direct visitors, deliverers, officials and emergency personnel by serving as an information center. Contact security for escort when necessary. Prepare and maintain Conference Center for various meetings, including emergency center, by ensuring area is clean. orderly and any requested items are available.
• Requisition supplies, medical and office, and the storage and disbursement of those supplies. Maintain overtime attendance records for Employee Administration. Assist Administrative Supervisor 1 with clerical duties as needed.

Skills

Accepting Direction

Demonstrating Accountability

Focusing on Customers

Acting with Ethics and Integrity

Displaying Professionalism

Driving Results

Solving Problems

Job description

Pinecrest Supports & Services Center is seeking a dedicated Administrative Coordinator 1 - 2 to join our dynamic team. This position will operate a multi-line switchboard and other phones.

Take call-ins from employees unable to report for work, log them on the absentee report form, and in the logbook. Answer emergency phones and call or page the appropriate doctor and/or nurse to respond; record in the logbook.