Director Support: Administrative Coordinator

University of Mississippi; Mississippi; On-site; USD 47,000 - 70,000; Full time

Job summary

The University of Mississippi — fondly referred to as Ole Miss — seeks an organized administrator to support the Small Business Development Center RISE Center. The role coordinates daily fiscal, administrative, and operational tasks for a defined program, including grant planning, budgeting, and reporting.

Responsibilities include managing the Center Director's calendar, serving as the initial contact, coordinating events, maintaining CRM records, and preparing materials.

Qualifications

• Experience supporting a senior leader, including calendar management and gatekeeping.
• Strong written communication and attention to detail.
• Proficiency with Microsoft Office and CRM platforms.
• Ability to maintain strict confidentiality with client, personnel, and program information.

Responsibilities

• Manage Center Director's calendar and schedule appointments.
• Serve as first contact for the Director; screen calls, visitors and requests.
• Coordinate scheduling for center events and maintain the master calendar.
• Provide proactive alerts on upcoming tasks, meetings, and deadlines.
• Enter and maintain CRM records accurately and on schedule.
• Assist with grant planning, reporting, and program administration.

Skills

Calendar management

Written communication

MS Office

CRM platforms

Discretion/confidentiality

Education

Bachelor's degree

Tools

CRM platforms

Job description

The University of Mississippi — fondly referred to as Ole Miss — seeks an organized administrator to support the Small Business Development Center RISE Center. The role coordinates daily fiscal, administrative, and operational tasks for a defined program, including grant planning, budgeting, and reporting.

Responsibilities include managing the Center Director's calendar, serving as the initial contact, coordinating events, maintaining CRM records, and preparing materials.