Director's Office Administrator & Liaison

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition waivers for employees and

Job summary

The University of Illinois Urbana-Champaign is seeking an experienced Administrator to support the Director of the School of Architecture. This role manages complex scheduling, coordinates travel, prepares materials, and supervises staff, while safeguarding confidential information.

It requires strong organization, discretion, and the ability to liaise with multiple campus offices, faculty, and external partners.

Qualifications

• High school graduation or equivalent.
• Progressively more responsible office experience.
• Ability to supervise staff and manage complex schedules.
• Experience with faculty governance and university policies.

Responsibilities

• Serves as executive assistant to the Director of the School of Architecture and manages confidential correspondence.
• Maintains Director’s schedule and coordinates meetings with faculty, students, staff, and external partners.
• Coordinates travel arrangements and prepares itineraries for Director and guests.
• Handles Director’s expense reports and reimbursements (Chrome River).
• Coordinates various committees, minutes, and annual reporting processes including accreditation.

Skills

Exceptional organization

Typing skills

Grammar and proofreading

Judgment and discretion

Interpersonal skills

Microsoft Office proficiency

Tools

Microsoft Outlook

Chrome River

Job description

The University of Illinois Urbana-Champaign is seeking an experienced Administrator to support the Director of the School of Architecture. This role manages complex scheduling, coordinates travel, prepares materials, and supervises staff, while safeguarding confidential information.

It requires strong organization, discretion, and the ability to liaise with multiple campus offices, faculty, and external partners.