Director, Project Management (Capital Projects) ($151,900.00 - $207,700.00)

Irvine Company Apartments; Santa Clara (CA); On-site; USD 152,000 - 208,000; Full time

Job summary

Irvine Company Apartment Communities is seeking a Director of Project Management to oversee CapEx initiatives, aligning with processes, policies, and applicable laws. You will lead end-to-end project lifecycles from vision, scope, and underwriting through budgeting, approvals, scheduling, and delivery oversight.

You will manage a team of project Associates, coordinate with stakeholders, review bids, and drive value engineering while ensuring procurement and long-lead materials align with

Qualifications

• Leads end-to-end capital projects lifecycle from vision to delivery.
• Manages project Associates and coordinates with stakeholders.
• Reviews bids, develops value engineering strategies and oversees pricing.

Responsibilities

• Lead end-to-end project lifecycles from initial vision, scope, and financial underwriting through budgeting, approvals, scheduling, and final delivery oversight.
• Provide leadership to a team of project Associates.
• Coordinate with internal stakeholders to determine project needs and priorities.
• Examine historical records for properties, covering previous work orders, maintenance, projects, and potential opportunities.
• Generate detailed scopes of work, schedules, and organize design elements and specifications.
• Organize the creation of project budgets and capital requests; review city/HOA constraints as required by scope.
• Review contractor bids and lead value engineering strategies; select bidders and respond to RFIs, and validate pricing.
• Review long lead materials and procurement strategy to expedite schedule.
• Align project execution with business goals and long-term strategy.

Skills

Leadership

Stakeholder management

Budget management

Cost estimation

Project scheduling

Construction knowledge

Multi-project management

Procurement strategy

Education

Bachelor’s Degree in Mechanical Engineering or related field

MBA or Masters in Engineering, Architecture, or Project Management (plus)

Job description

The Director, Project Management is a key member within the Capital Projects Recurring Capital Expenditures (CapEx) team to oversee the development of building infrastructure initiatives. Ensure full alignment with company processes, internal policies, and applicable laws. Partner with cross-functional departmental stakeholders to lead end-to-end project lifecycles from initial vision, scope, and financial underwriting through budgeting, approvals, scheduling, and final delivery oversight.

Key Responsibilities:

• Provide leadership to a team of project Associates.
• Coordinate with internal stakeholders to determine project needs and priorities.
• Examine historical records for properties, covering previous work orders, maintenance, projects, and potential opportunities.
• Generate detailed scopes of work, schedules, and organize design elements and specifications.
• Organize the creation of project budgets and capital requests.Review potential projects for any city concerns, title restrictions or Homeowners Association (HOA) constraints, as required by the scope of work.
• Review contractor bids and lead the development of value engineering strategies. Collaborate on bidder selection, respond to Requests for Information (RFIs), select bidders, and validate pricing.
• Review long lead materials and procurement strategy to expedite schedule.
• Support overall project coordination with Reinvestment, Facilities, Design, and Maintenance organizations to mitigate impacts to residents and Community Management.
• Align project execution, process, strategy, and spending with business goals and long-term strategy.

Additional Skills

• Proficient in analyzing and evaluating architectural plans, technical specifications, engineering reports, building codes, and complex construction systems and assemblies.
• Strong attention to detail and the ability to manage multiple projects at one time.
• Expertise in conceptual cost estimation and budget management, with a solid grasp of current local market construction pricing trends preferred.

Minimum Qualifications / Other Expectations:

Preferred Education

• Bachelor’s Degree (or equivalent experience) in Mechanical Engineering or a related field
• MBA or Masters degree in Engineering, Architecture, or Project Management is a plus

Preferred Years of Relevant Work Experience

• 7+ years of experience in capital project management and leadership experience

Additional Requirements

• 40 - 50% travel locally to Irvine Company Apartment Communities
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Compensation:

Base Pay Range: $151,900.00 - $207,700.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.