Project Manager - Santa Clara ($119,800.00 - $151,400.00)

Irvine Company; Santa Clara (CA); On-site; USD 120,000 - 151,000; Full time

Job summary

Irvine Company Apartment Communities seeks a Project Manager - FEM to support planning, coordination, and execution of capital and job cost projects within facilities and engineering. The role emphasizes adherence to corporate policies and regulatory frameworks in a dynamic California environment.

The position requires coordinating with consultants, contractors, and internal teams, maintaining schedules and budgets, and delivering timely project updates to leadership.

Qualifications

• Read and interpret construction drawings, specs, and building codes.
• Understand project management principles and delivery methods.
• Strong organizational and time-management skills for multiple projects.
• Proficiency with Google Workspace and project management software.

Responsibilities

• Execute assigned facilities projects, coordinating consultants, contractors, vendors, and internal stakeholders to support successful project execution.
• Facilitate permit applications, plan checks, and approvals by preparing and tracking documentation.
• Monitor project schedules, budgets, expenditures, contractor performance, and field progress; address risks and variances.
• Maintain accurate project information and forecasts in PPM, LTP, and other tracking platforms.
• Provide routine status updates and support funding requests and approvals.

Skills

Construction drawings

Building codes

Project management principles

Contractor management

Time management

Education

Bachelor’s degree in Construction Management/Engineering/Facilities Management

Tools

Google Workspace

PM software

Job description

Position Summary

The Project Manager - Facilities, Engineering, and Maintenance (FEM) supports the Facilities and Engineering Projects team in the planning, coordination, and execution of assigned capital and job cost projects in alignment with corporate policies, departmental processes, and applicable regulatory frameworks.

Position Summary

The Project Manager - Facilities, Engineering, and Maintenance (FEM) supports the Facilities and Engineering Projects team in the planning, coordination, and execution of assigned capital and job cost projects in alignment with corporate policies, departmental processes, and applicable regulatory frameworks.

Key Responsibilities

• Execute assigned facilities projects, coordinate consultants, contractors, vendors, and internal stakeholders to support successful project execution while minimizing impacts to residents and onsite operations.
• Facilitate permit applications, plan checks, and governing agency approval processes by preparing, submitting, and tracking required project documentation.
• Monitor project schedules, budgets, expenditures, contractor performance, and field progress, proactively identifying and addressing risks, delays, and budget variances.
• Maintain accurate project information, forecasts, schedules, and documentation within departmental systems, including Project Portfolio Management (PPM), Long-Term Planning (LTP), and other project tracking platforms.
• Provide routine project status updates, reporting, and project performance metrics to departmental leadership while supporting funding requests, project approvals, and other departmental initiatives.

Additional Skills

• Demonstrate ability to read and interpret construction drawings, specifications, building codes, and construction-related systems.
• Thorough understanding of project management principles, construction practices, contractor management, and project delivery methods.
• Strong organizational, documentation, and time-management skills with the ability to manage multiple projects and competing priorities.
• Proficiency with Google Workspace applications and project management software platforms including Mail, Calendar, Drive, Docs, and Sheets.

Preferred Education

• Bachelor’s Degree (or equivalent experience) in Construction Management, Engineering, Facilities Management, or a related field

Preferred Years Of Relevant Work Experience

• 5+ years of experience in project management, facilities, engineering, construction, maintenance, or related fields

Additional Requirements

• Valid driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
• Certification in project management, construction management, or related disciplines is a plus
• Effective verbal and written communication skills in English across all levels of leadership and external partnerships (multilingual ability a plus)
• Occasional overnight travel
• After-hours on-call support as needed
• Ability to work a flexible schedule, including weekends, holidays, and evenings as business requires
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Compensation

Base Pay Range: $119,800.00 - $151,400.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.