Project Manager ($115,700.00 - $166,700.00)

Irvine Company; Santa Clara (CA); On-site; USD 116,000 - 167,000; Full time

Job summary

Irvine Company Apartment Communities is seeking a Project Manager to oversee capital project execution in Santa Clara, CA. The role uses Lean principles to align with processes and collaborate with cross-functional teams and external vendors to deliver high-quality assets.

Responsibilities include planning, budgeting, bidding, contracting, permitting, and turnover, while minimizing operational impacts on residents.

Qualifications

• 2+ years of construction management experience.
• Bachelor's degree or equivalent experience.
• Proficient with financial reporting and project management tools.

Responsibilities

• Oversee capital projects from planning to turnover using Lean principles.
• Define scope, budgeting, bidding, contracting, and permitting per Lean process.
• Coordinate with internal teams and external vendors to ensure timely delivery.
• Prepare funding requests, project justification, and bid documents.
• Identify risks and schedule projects in line with company standards.
• Maintain project documentation and track bids, POs, and invoicing.

Skills

Construction management

Budgeting

Vendor coordination

Cross-functional collaboration

Education

Bachelor's degree or equivalent experience

Tools

Google Sheets

Google Drive

Smartsheets

PPM

BI

Coupa

Job description

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Date: Sep 21, 2026

Property: SC GATEWAY (2145)

Location: Santa Clara, CA, 95054

Division: Apartments - Corporate (Apt Corp)

Position Summary

The Project Manager will oversee capital project execution across the project lifecycle, from planning to turnover using Lean principles. This role ensures alignment with company processes, policies, and regulatory requirements to deliver high-quality physical assets while partnering with cross-functional teams and external vendors to drive cost-effective and timely project completion with minimal impact on community operations.

• Manage capital projects throughout the project lifecycle, including planning, scope definition, bidding, budgeting, contracting, permitting, construction, and turnover, utilizing a developed Lean process.
• Prepare and submit documents for internal approval and execution, including; funding requests, project justification, photo documentation and bid documents.
• Identify project risks and establish project scopes, timelines, and schedules in alignment with company standards.
• Coordinate with third-party vendors and conduct regular on-site property walks to ensure timely, cost-effective, and high-quality delivery.
• Maintain organized project documentation, tracking vendor bids, purchase orders, and invoicing throughout the project lifecycle.
• Utilize enterprise resource planning and procurement systems, including Systems Applications, Products Project and Portfolio Management (SAP-PPM), and Coupa procurement system, to manage project workflows and track data.
• Partner with internal teams, including Reinvestment, Facilities, Design, and Maintenance, to minimize operational impacts to residents and community management staff.

Additional Skills

• Proficient in using financial reporting tools and project management software such as Google Sheets, Google Drive, Smartsheets, PPM, BI, and Coupa.
• Skilled in reading and interpreting as-built architectural and engineering drawings.

Preferred Education

• Bachelor's Degree (or equivalent experience)

Preferred Years of Relevant Work Experience

• 2+ years of construction management experience preferred

Additional Requirements

• Regional travel is required, including presence at the regional office and occasional (10-20%) travel to Orange County for team meetings.
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Minimum Qualifications / Other Expectations

Compensation:

Base Pay Range:$115,700.00 -$166,700.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.