Director, Project Controls & PMIS Governance

CBRE, Government & Defense; United States; On-site; USD 115,000 - 150,000; Full time

Job summary

CBRE, Government & Defense is seeking a Director of Project and Document Controls to serve as the central governance authority for project documentation and PMIS optimization across portfolios. You’ll lead audit-ready processes, ensure regulatory and CBRE standards, and enable proactive decision-making from initiation through closeout.

You will oversee submittals, RFIs, schedules, and budgets, coordinate with government stakeholders, and manage the full document lifecycle while optimizing

Qualifications

• Bachelor’s Degree in Construction, Engineering or a related field.
• 8+ years of experience in project controls, document management, or program administration within federal, defense, or government‑contracting environments.
• Advanced experience leading project controls, document management, and PMIS administration within federal, defense, or government‑contracting environments.
• Strong proficiency with Procore, RMS, SharePoint, or similar construction and project management platforms.
• Proficiency in Primavera P6 scheduling methods and CPM-based schedules.

Responsibilities

• Establish, implement, and continuously improve project controls processes aligned with contractual requirements, federal regulations, USACE/NAVFAC quality standards, and CBRE governance.
• Oversee schedule updates, critical-path impacts, and milestone tracking to maintain schedule integrity and minimize delays.
• Coordinate with Project Managers to ensure compliance with Beneficial Occupancy, Substantial Completion, commissioning, testing, and closeout requirements.
• Serve as the primary audit function for project documentation, ensuring completeness, accuracy, version control, and compliance with contract and federal requirements.
• Manage the full document lifecycle, including intake, indexing, review, approval routing, archiving, and controlled distribution.
• Manage submittals and RFIs, coordinating with government stakeholders to support timely resolution and schedule progress.
• Administer and optimize Project Management Information Systems, including Procore, RMS, Kahua, and other required platforms, ensuring standardized data entry, reporting, and workflows.
• Lead periodic documentation audits to identify risks, gaps, and compliance issues and provide corrective action guidance.
• Centralize project information and develop dashboards, performance summaries, risk logs, and compliance reports for leadership.
• Oversee complete and compliant closeout packages, including O&M manuals, warranties, as-built documents, testing and commissioning records, and contractual certifications.

Skills

Project controls

Document management

PMIS administration

Federal/government contracting

Audit readiness

Education

Bachelor’s Degree in Construction/Engineering or related field

Tools

Procore

RMS

SharePoint

Primavera P6

Microsoft Office

Adobe Acrobat

Job description

CBRE, Government & Defense is seeking a Director of Project and Document Controls to serve as the central governance authority for project documentation and PMIS optimization across portfolios. You’ll lead audit-ready processes, ensure regulatory and CBRE standards, and enable proactive decision-making from initiation through closeout.

You will oversee submittals, RFIs, schedules, and budgets, coordinate with government stakeholders, and manage the full document lifecycle while optimizing