Director - Print and Postal Services

Findlay; Lexington (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

The University of Findlay is seeking a Director to oversee the Printing and Postal Offices, lead budgeting, and supervise staff. You will coordinate daily operations, ensure compliance with regulations, and partner with senior administration to manage costs and services.

Responsibilities include scheduling, vendor coordination, staff development, and reporting to the VP for Business Affairs. This is a full-time on-site role.

Qualifications

• Bachelor’s degree.
• At least 3 years of related experience.
• Experience supervising staff.

Responsibilities

• Oversee all activities of the Print and Postal Offices.
• Manage the annual budget and monitor expenses.
• Supervise and train staff; coordinate daily schedules.

Skills

Budget management

Staff supervision

Operations coordination

Communication

Education

Bachelor’s degree

Job description

Job Description

Summary/Objective

The Director supervises and coordinates all activities of the Printing and Postal Offices. Responsibilities include, but are not limited to the University’s annual budget, monitoring expenses throughout the fiscal year, and providing supervision of the print shop and postal services department. The Director supports the Vice President for Business Affairs, Treasurer and the Administration.

Essential Functions

Budget area responsibilities:

1. Supervises and coordinates all activities of print and postal area.
2. Schedules the daily activities of the postal area, including Saturday and holidays.
3. Maintains a working knowledge of the postage meter and programming.
4. Remains current on postal regulations, price changes and available equipment.
5. Remains current on price and regulation changes for Federal Express and UPS.
6. Maintain cost for postal accounts including bulk mailings, postage meter, expressaccounts and special Business Reply and Postage Due accounts.
7. Coordinates delivery and pick-up services.
8. Works with Student Services to maintain smooth delivery of student mail.
9. Spot checks student housing post areas.
10. Interviews, hires student help, and coordinates work schedules.
11. Interviews, hires and trains new employees.
12. Completes and posts monthly billing for both offices. Post daily BRE and BusinessReply mail.
13. Troubleshoots questions and issues from both areas.
14. Keeps invoice copies and accurate files.
15. Prepares annual budget requests and board reports when due.
16. Schedules the daily activities of the Print Shop.

1. Works with outside vendors and stock suppliers for all equipment and general officeneeds.
2. Maintain hands-on knowledge of all equipment (fax equipment, ID system,electric cutter, binding systems, high speed copiers, color copier equipment, postalequipment, etc.).
3. Maintain knowledge of all University Print and Postal Services policies and procedures.
4. Provide backup for all positions in the Print and Postal Services Department.
5. Orders and distributes letterhead and envelopes for the University community.
6. Assists customers with projects.
   23.Perform all other duties deemed appropriate for this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Initiative.
• Service Oriented.
• Problem Solving/Analysis.
• Personal Effectiveness/Credibility.
• Thoroughness.
• Collaboration Skills.
• Leadership.
• Detail Oriented.
• Communication Proficiency.
• Flexibility.
• Decision Making.

Supervisory Responsibility

Oversee daily work performed on campus, keeping projects on schedule and within the budget.

Work Environment

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift or move items over 25-50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel

A valid US Drivers’ license with a safe driving record is required. Some evening and weekend work is expected for this position.

Required Education and Experience

1. Bachelor’s degree.
2. At least 3 years of related experience.
3. Experience supervising staff.

Preferred Education and Experience

None required for this position.

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance (if applicable)

None required for this position.

AAP/EEO Statement

The University of Findlay is an Equal Opportunity Employer/Affirmative Action Employer

Male/Female/Disabled/Vet.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The University of Findlay is an Affideative Action/Equal Opportunity Educator and Employer. It is the university’s policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.