Director - Print and Postal Services

University of Findlay; United States; On-site; USD 80,000 - 110,000; Full time

Job summary

The University of Findlay seeks a Director to supervise and coordinate all activities of the Printing and Postal Offices, manage the annual budget, monitor expenses, and provide leadership to the print shop and postal services department.

The Director supports senior administration, oversees staff, ensures regulatory compliance, coordinates with vendors, and maintains equipment knowledge to keep campus mail and printing services running smoothly.

Qualifications

• Bachelor's degree required.
• At least 3 years of related supervisory experience.
• Experience overseeing staff and operations in a university environment preferred.

Responsibilities

• Oversee daily activities of the print and postal offices.
• Develop and monitor the annual budget; track expenses.
• Schedule staff, manage hiring, and coordinate work plans.
• Coordinate with outside vendors and equipment suppliers.
• Ensure compliance with applicable regulations and university policies.

Skills

Supervisory experience

Budget management

Print/Postal operations

Vendor coordination

Education

Bachelor's degree

Job description

Job Description Summary/Objective

The Director supervises and coordinates all activities of the Printing and Postal Offices. Responsibilities include, but are not limited to the University's annual budget, monitoring expenses throughout the fiscal year, and providing supervision of the print shop and postal services department. The Director supports the Vice President for Business Affairs, Treasurer and the Administration.

Essential Functions

• 1. Supervises and coordinates all activities of print and postal area.
• 2. Schedules the daily activities of the postal area, including Saturday and holidays.
• 3. Maintains a working knowledge of the postage meter and programming.
• 4. Remains current on postal regulations, price changes and available equipment.
• 5. Remains current on price and regulation changes for Federal Express and UPS.
• 6. Maintain cost for postal accounts including bulk mailings, postage meter, express accounts and special Business Reply and Postage Due accounts.
• 7. Coordinates delivery and pick-up services.
• 8. Works with Student Services to maintain smooth delivery of student mail.
• 9. Spot checks student housing post areas.
• 10. Interviews, hires student help, and coordinates work schedules.
• 11. Interviews, hires and trains new employees.
• 12. Completes and posts monthly billing for both offices. Post daily BRE and Business Reply mail.
• 13. Troubleshoots questions and issues from both areas.
• 14. Keeps invoice copies and accurate files.
• 15. Prepares annual budget requests and board reports when due.
• 16. Schedules the daily activities of the Print Shop.
• 17. Works with outside vendors and stock suppliers for all equipment and general office needs.
• 18. Maintain hands‑on knowledge of all equipment (fax equipment, ID system, electric cutter, binding systems, high speed copiers, color copier equipment, postal equipment, etc.).
• 19. Maintain knowledge of all University Print and Postal Services policies and procedures.
• 20. Provide backup for all positions in the Print and Postal Services Department.
• 21. Orders and distributes letterhead and envelopes for the University community.
• 22. Assists customers with projects.
• 23. Perform all other duties deemed appropriate for this position.

Competencies

• 1. Initiative.
• 2. Service Oriented.
• 3. Problem Solving/Analysis.
• 4. Personal Effectiveness/Credibility.
• 5. Thoroughness.
• 6. Collaboration Skills.
• 7. Leadership.
• 8. Detail Oriented.
• 9. Communication Proficiency.
• 10. Flexibility.
• 11. Decision Making.

Supervisory Responsibility

Oversee daily work performed on campus, keeping projects on schedule and within the budget.

Work Environment

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift or move items over 25-50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel

A valid US Drivers’ license with a safe driving record is required. Some evening and weekend work is expected for this position.

Required Education and Experience

• 1. Bachelor's degree.
• 2. At least 3 years of related experience.
• 3. Experience supervising staff.

Preferred Education and Experience

None required for this position.

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance (if applicable)

None required for this position.

AAP/EEO Statement

The University of Findlay is an Equal Opportunity Employer/Affirmative Action Employer Male/Female/Disabled/Vet.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Diversity Statement

The University of Findlay cultivates the potential within each student through academic excellence, transformative experiences and a supportive community that is grounded in the Christian faith.

About the University

Established in 1882 through a joint partnership between the Churches of God, General Counsel and the city of Findlay, the University of Findlay has 80+ majors leading to baccalaureate degrees and offers 12 master’s degrees, a doctor of pharmacy, a doctor of education, a doctor of education in school psychology, a doctor of physical therapy and a doctor of occupational therapy. More than 3,700 students are enrolled at Findlay. In addition, our faculty and staff strive to create a supportive community in which our students grow and find their path to a meaningful life and productive career.

City Information

As a member of the city of Findlay, you will have the opportunity to be a part of the top ranked micropolitan community in the United States. Our small city offers so much to professionals like yourself, including a robust business climate, active downtown, and top-rated schools and parks.

For more information on the University of Findlay, visit http://www.findlay.edu.