Administrative Assistant and General Education Coordinator

University of Findlay; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

The University of Findlay invites applications for the Administrative Assistant and General Education Coordinator position in the College of Business and Humanities. This 12-month, full-time role provides essential support for administrative, academic, and event activities within the department of Language and Culture.

Responsibilities include managing enrollment data, assisting with course scheduling, coordinating with department chairs and advisors, and handling confidential information with

Qualifications

• High school diploma is required.
• Six months of administrative office experience.
• Knowledge of Windows, Word and Excel; willingness to learn other required systems.

Responsibilities

• Serve as administrative support for the department (calendar management, correspondence, filing).
• Assist with scheduling department meetings, events, and course-related activities.
• Maintain department records, minutes, and databases; prepare reports as needed.
• Coordinate with faculty, staff, and students to support CORE+ and CCP course activities.
• Answer phones, greet visitors, and provide professional clerical support.

Skills

High school diploma

Administrative office experience (6 mo

Windows/Word/Excel

Education

High school diploma

Job description

Job Description This posting is for a full-time, 12-month, exempt position. The University of Findlay invites applications for the Administrative Assistant and General Education Coordinator position in the College of Business and Humanities.

This position provides critical support to ensure the smooth functioning of the college’s administrative, academic, and event-related activities. This position is responsible for administrative and general clerical duties for the department of Language and Culture. In addition, answer non-routine correspondence and assemble highly confidential and sensitive information. Independent judgement is required to plan, prioritize and organize diversified workload. This individual will also serve as the primary point of contact for general education (CORE+) and College Credit Plus (CCP) courses within the college. They will be responsible for managing enrollment data, supporting course scheduling, collaborating with department chairs and advisors, and assisting in event coordination. The Coordinator will work closely with faculty, staff, and students to meet the academic and administrative needs of the college while ensuring a high level of organization, communication, and problem-solving.

Essential Functions:

1. General Education (CORE+) and College Credit Plus (CCP):

• Serve as the central point of contact for inquiries regarding general education and CCP courses within the College of Business and Humanities.
• Collaborate with department chairs and college administration to address questions, resolve issues, and streamline processes related to GE and CCP courses.
• Monitor enrollment trends, survey students to assess their interests in general education courses, and analyze data to make recommendations for course offerings and section numbers.
• Work with advisors to identify general education pathways for students and align offerings with their academic needs.
• Assist department chairs in identifying adjunct faculty to support additional course sections if necessary.
• Assist Lead College Credit Plus (CCP) Faculty Liaison with communication to high school instructors.
• Help coordinate training workshops for high school instructors.

2. Administrative Support:

• Assist faculty/staff/students in arranging on-campus and off-campus department special events and outreach. (Examples include The Writer’s Kitchen, High School Ethics Bowl, Mid-Semester Portfolio Smash and End-Semester Portfolio Smash workshops)
• Assist with facilitating department/program grants and awards.
• Assist in placing textbook orders/desk copies.
• Assist with visiting scholars and student groups.
• Initiate contracts for adjunct faculty.
• Maintain department calendar of on and off-campus events.
• Record, type, and disseminate department meeting minutes.
• Assist with scheduling department meetings for the year.
• Create and maintain department/program database and records/files.
• Schedule and change course information in Workday.
• Assist in the reservation of rooms for meetings, events, and classes.
• Collect and disseminate pertinent documents throughout the semester/year.
• Assist with monitoring department budgets and processing all requisitions and receipts.
• Keep track of and order essential supplies for the department/program.
• Answer phones and provide polite and efficient services to all callers, provide clerical support including processing incoming and outgoing mail, be first contact for all visitors, answer questions from students, faculty, and visitors.
• Create reports and coordinate data.

3. Communication and Collaboration:

• Act as a liaison between the college and other offices or departments, ensuring timely and accurate communication regarding general education and CCP courses.
• Build and maintain strong working relationships with department chairs, advisors, and other college personnel to facilitate problem-solving and efficient operations.

4. Perform all other duties deemed appropriate for the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Organization and time management
• Effective communication
• Problem-solving
• Attention to detail
• Collaboration and teamwork
• Analytical skills
• Event coordination
• Adaptability

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. This role also needs to be able to walk to and from the mailroom.

Position Type and Expected Hours of Work

This is a full-time position. Standard hours of operation are 8am-5pm Monday through Friday. Expected hours are 40 hours per week.

Required Education and Experience

• High school diploma is required.
• Six months of administrative office experience.
• Knowledge of Windows, Word, Excel. Willingness to learn other required systems is expected.

Preferred Education and Experience

• Additional years of administrative office experience.
• Experience in higher education.

Diversity Statement

The University of Findlay is an affirmative action/equal opportunity educator and employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.

The mission of the University of Findlay is to equip our students for meaningful lives and productive careers. Diversity Statement University of Findlay cultivates the potential within each student through academic excellence, transformative experiences and a supportive community that is grounded in the Christian faith. The University is known not only for science, health professions, animal science and equestrian studies programs, but also for cultivating the next generation of business leaders, educators and innovative thinkers through a dedication to experiential learning, both in and outside of the classroom. Established in 1882 through a joint partnership between the Churches of God, General Counsel and the city of Findlay, the University of Findlay has 80+ majors leading to baccalaureate degrees and offers 12 master’s degrees, a doctor of pharmacy, a doctor of education, a doctor of education in school psychology, a doctor of physical therapy and a doctor of occupational therapy. More than 3,700 students are enrolled at Findlay. In addition, our faculty and staff strive to create a supportive community in which our students grow and find their path to a meaningful life and productive career.

Community

As a member of the city of Findlay, you will have the opportunity to be a part of the top ranked micropolitan community in the United States. Our small city offers so much to professionals like yourself, including a robust business climate, active downtown, and top-rated schools and parks.

For more information on the University of Findlay, visit http://www.findlay.edu.