Director of Property Services- Capital Projects & Facilities

Colonial Group; Costa Mesa (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Paid Sick Leave

Vacation Time

10 Paid Holidays Per Year

Paid Jury Duty & Bereavement Leave

401(k) with Company Match

Special Perks & Recognition

Housing discount

Job summary

Legacy Partners is seeking a Capital Projects Coordinator who will plan, organize, coordinate, and inspect new construction and capital projects across managed properties. The role includes due diligence, budgeting support, and safety inspections.

The position requires coordinating with architects, engineers, contractors, and property management teams, and traveling to project sites as needed. This role supports executive staff by generating status reports, preparing contracts and scopes of

Qualifications

• Must possess a valid driver’s license, proof of insurance, and reliable transportation to visit property sites.
• Willing to travel as needed to perform company business.
• Experience coordinating projects with contractors, architects, engineers, and management staff.

Responsibilities

• Possess a valid driver’s license, insurance, and reliable transportation to visit property sites regularly.
• Willing to travel, as needed, to perform Company business.
• Compose and type scope of work, contracts, routine correspondence, and status reports.
• Organise and maintain files, correspondence, and other records.
• Investigate and diagnose residential service requests and route to contractors.
• Interface with architects, engineers, inspectors, and management as needed.
• Coordinate vendors to meet capital project deadlines.
• Prepare timelines, historical records, and statistical reports.
• Arrange meetings, agendas, facilities, and transcribe minutes.

Job description

About Legacy Partners:

Legacy Partners is a privately held real estate firm that owns, develops, and manages multifamily communities throughout the United States. Since 1968, we have developed more than 78,000 apartment homes and have worked with some of the world’s largest financial institutions, life insurance companies, and real estate companies. In addition to development, Legacy Partners provides management services for our own portfolio and other owners. Combined, we manage a portfolio of over 50 multifamily communities with more than 12,000 apartment homes with a gross valuein excess of$3 billion.

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Job Summary:

Plan, organise, coordinate, and inspect all Capital Projects. Inspect, generate punch lists, and sign off to accept new construction projects. Assist in due diligence inspections of new business deals. Assists with annual budgetary figures. Generate status reports. Conduct property safety inspections and training as needed. Consult and make recommendations on all incidents of water intrusion and mold, lead, asbestos, and other substances. Otherwise, relieve officials of clerical work and minor administrative and business details.

Key Responsibilities:

• Possess a valid driver’s license, insurance, and reliable transportation to visit property sites regularly.
• Willing to travel, as needed, to perform Company business.
• Compose and type scope of work, contracts, routine correspondence, and status reports.
• Organise and maintain files, correspondence, and other records.
• Investigate and perform a diagnosis of residential service requests and route any commercial service requests directly to the appropriate contractors.
• Interface with architects, structural engineers, contractors, building inspectors, building engineers, and management staff as needed.
• Coordinate vendors to meet deadlines in the completion of Capital Projects.
• Conduct research, compile, and type accurate timelines, historical records, and statistical reports.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Make copies of specifications, research, punch lists, correspondence, or other printed materials.
• Prepare outgoing mail and correspondence, including e-mail and faxes.

This job description is not intended to beall–inclusive, and the employee will also perform otherreasonably relatedbusiness duties as assigned by the immediate supervisor and other management asrequired. This job descriptiondoes not constitutea written or implied contract of employment.

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Additional Compensation:

Many factors go intodeterminingemployee pay within the posted range, including business requirements, prior experience, current skills, and geographical location.

Inadditionto the base salary, this role may be eligible toparticipateina bi-weekly, monthly, quarterly, orannual bonus program based onindividual and company performance.

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Summary of Benefits*:

• Comprehensive Health Coverage—Medical, dental, vision, long-term disability, group life, and accidental death and dismemberment insurance. A Health Savings Account (HSA) with employermatchis available for those enrolled in medical coverage. Benefits are offered for employees with a regular work schedule of 30+ hours per week.
• Paid Sick Leave– 1 houraccruedper 30 hours worked (max 120 hours).
• Vacation Time– Accrued based on hours worked (up to120 hoursin the first five years), withadditionalaccrual over time.
• 10 Paid Holidays Per Year
• Paid Jury Duty & Bereavement Leave
• 401(k) with Company Match– Eligible after90 daysof employment with employer contribution.
• Special Perks & Recognition– Anniversary rewards and sail-away days.
• A housing discount (generally 20%) may be available when living and working at the same site and when there is an open slot—the number of discounts is limited. A New Hire must meet rental qualificationstorent.

*A detailed description of all benefits will be shared upon onboarding.