Assistant Property Manager (Req #1112)

Legacy Partners; Cupertino (CA); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Housing discount

Job summary

Legacy Partners in Cupertino, CA seeks an on-site, full-time Assistant to the Business Manager to support all phases of apartment community operations.

You will assist with leasing, resident services, administrative tasks, and bookkeeping; coordinate with vendors and service teams; and lead staff in the manager's absence, while ensuring compliance and timely reporting.

Qualifications

• Experience supporting property management operations.
• Ability to manage lease files and invoices.
• Strong communication with residents and vendors.

Responsibilities

• Leasing and Resident Services - assist with advertising, leasing, and community outreach; prepare and sign rental agreements; manage move-ins/outs and inspections; implement retention strategies.
• Administrative Support - maintain lease files, assist with bookkeeping, collect and deposit rent, handle delinquent accounts, conduct market surveys, support weekly leasing goals.
• Property Operations - ensure cleanliness, safety and maintenance, coordinate with service teams and vendors, perform inspections and report issues.
• Team Leadership - supervise staff in absence of Business Manager; train team members; maintain operations per standards.
• Compliance and Reporting - follow accounting/purchasing policies, manage deposits and budgets, ensure timely reporting.

Skills

Leasing

Administrative support

Bookkeeping

Team supervision

Job description

About Legacy Partners

Legacy Partners is a privately held real estate firm that owns, develops, and manages multifamily communities throughout the United States. Since 1968, we have developed more than 78,000 apartment homes and have worked with some of the worlds largest financial institutions, life insurance companies, and real estate companies. In addition to development, Legacy Partners provides management services for our own portfolio and other owners. Combined, we manage a portfolio of over 50 multifamily communities with more than 12,000 apartment homes with a gross value in excess of $3 billion.

Job Summary

Responsible as an assistant to and under the supervision of the Business Manager for all phases of the operation of an apartment community, including, but not limited to, the general administration and maintenance; to direct and control all personnel and resources to the end that the community is maintained at all times in good physical condition with a stabilized fiscal operation. This is an on-site, full-time position with a potential Tuesday through Saturday schedule.

Key Responsibilities

• Leasing and Resident Services - Assist with advertising, leasing, and community outreach to support occupancy goals. Prepare and sign rental agreements in the Business Manager's absence. Manage move-ins and move-outs, perform apartment inspections, and resolve resident concerns promptly. Create and implement resident retention strategies.
• Administrative Support - Maintain accurate lease files and assist with bookkeeping. Collect and deposit rent following company procedures. Manage delinquent accounts and coordinate collections. Audit files, perform market surveys, and monitor competition. Support weekly leasing goal setting and maintain shop score standards.
• Property Operations - Ensure the community remains clean, safe, and well-maintained. Coordinate with service teams and vendors to minimize vacancy downtime. Perform regular inspections and report maintenance issues. Enforce service request priorities and maintenance standards.
• Team Leadership - Supervise staff and contractors in the absence of the Business Manager. Support and train team members as needed. Maintain property operations per company standards and policies when leadership is unavailable.
• Compliance and Reporting - Follow all accounting and purchasing policies, including deposit systems, budget tracking, invoice coding, and move-out refund processes. Manage online reputation and uphold professional appearance standards. Ensure all required reporting is accurate and timely.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. This job description does not constitute a written or implied contract of employment.

Additional Compensation

Many factors go into determining employee pay within the posted range, including business requirements, prior experience, current skills, and geographical location.

In addition to the base salary, this role may be eligible to participate in a bi-weekly, monthly, quarterly, or annual bonus program based on individual and company performance.

Summary of Benefits*

• Comprehensive Health CoverageMedical, dental, vision, long-term disability, group life, and accidental death and dismemberment insurance. A Health Savings Account (HSA) with employer match is availa le for those enrolled in medical coverage. Benefits are offered for employees with a regular work schedule of 30+ hours per week.
• Paid Sick Leave - 1 hour accrued per 30 hours worked (max 120 hours).
• Vacation Time - Accrued based on hours worked (up to 120 hours in the first five years), with additional accrual over time.
• 10 Paid Holidays Per Year
• Paid Jury Duty and Bereavement Leave
• 401(k) with Company Match - Eligible after 90 days of employment with employer contribution.
• Special Perks and Recognition - Anniversary rewards and sail-away days.
• A housing discount (generally 20%) may be available when living and working at the same site and when there is an open slotthe number of discounts is limited. A New Hire must meet rental qualifications to rent.
• A detailed description of all benefits will be shared upon onboarding.