Director of Property Management

Our Community Our Kids; Texas (TX); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Director of Property Management to ensure all facilities and vehicles meet safety and operational standards. This role involves overseeing maintenance, managing vendor relationships, and ensuring compliance with local, state, and federal regulations. The ideal candidate will have a strong background in property management, excellent leadership skills, and a commitment to maintaining a safe and supportive environment for both staff and clients. Join a team that values integrity and excellence in service delivery, while making a positive impact in the community.

Qualifications

• 5+ years of experience in property management and commercial building operations.
• Strong knowledge of property management best practices and compliance regulations.

Responsibilities

• Oversee property operations, maintenance, and compliance with safety standards.
• Manage vendor relationships and negotiate service contracts effectively.
• Conduct routine inspections and ensure all facilities meet legal requirements.

Skills

Property Management

Interpersonal Skills

Organizational Skills

Problem-Solving

Supervisory Skills

Education

Bachelor’s Degree in Business Administration

Job description

Position Function: Responsible for overseeing all aspects of property operations, maintenance, security, and compliance with Our Community Our Kid’s (OCOK) policies and procedures. This role ensures that all agency offices and vehicles meet safety, legal, and regulatory standards while providing a stable and supportive environment for staff and clients. The Director is also responsible for the management and evaluation of all office and vehicle lease agreements and all property related and security service provider/vendor agreements. This position requires sensitivity to the cultural and socio-economic characteristics of our client population.

Working Conditions: Standard office working conditions with some exposure to the normal hazards of general cleaning and building maintenance. Regular travel to satellite office locations within our 10-county service area will be required in addition to travel for trainings, meetings, etc.

Key Expectations/Responsibilities:

• Maintain high ethical standards which are outlined in the ACH Child and Family Services and Our Community Our Kids Code of Ethics.
• Develop and implement property management policies and procedures that align with the agency’s mission and best practices.
• Provide the necessary leadership and planning for OCOK to create and sustain a proactive, well-organized plan to keep all OCOK facilities, vehicles, and equipment safe, clean, attractive, organized, and operational.
• Ensure that all OCOK facilities, vehicles and equipment comply with all relevant local, state, and federal law, licensing standards, codes, and safety standards.
• Manage service provider/vendor relationships, negotiate contracts, and oversee performance of maintenance and security services.
• Develop a comprehensive database that tracks OCOK’s facilities and property assets, and the work needed to maintain all assets in good, clean, safe working order.
• Develop a comprehensive system for all OCOK’s facilities, vehicles, and equipment so that repairs, maintenance, warranties, upgrades, and improvements are planned, documented, completed with high quality and that the results are communicated to involved staff.
• Maintain an effective system for staff to request maintenance work and to document and provide feedback as to the status of this work.
• Maintain documentation on all buildings specifying preventative maintenance plans and routine maintenance plans.
• Maintain a system of documenting all work orders and status of orders.
• Prioritize, assign/delegate work assignments in a manner that is most efficient and least costly.
• Complete annual performance evaluations of staff and subcontractors.
• Ensure staff annual training is current.
• Provide regular feedback concerning job performance to staff and subcontractors.
• Provide regular reports of status of equipment, fleet use, safety and cleanliness of buildings including meeting and family visit rooms to CFO as required.
• Ensure the upkeep and replacement of all agency vehicles.
• Purchase office furniture and maintenance supplies as needed.
• Evaluate, negotiate, and recommend service contracts and act as liaison between OCOK & utilities contractors.
• Establish organization and positioning of equipment, supplies, and materials storage to meet the needs of all campus and office locations.
• Meet Licensing standards for buildings, equipment, and facilities.
• Conduct routine property inspections and ensure compliance with all safety and health related equipment and appliances including fire, fire extinguisher, alarm systems, sprinkler systems, gas lines, backflow preventers, and vent hoods.
• Ensure all grounds, irrigation and landscaping work is appropriately completed through contracted services.
• Serve as the OCOK Safety Officer, which includes but is not limited to:
  • Develop, maintain, and distribute the Employee Safety Handbook
  • Develop, maintain, and distribute the Disaster and Emergency Response Plan.
  • Ensure training is provided to staff for Disaster and Emergency Response Plan and Medical Precautions.
  • Schedule and conduct all fire and severe weather drills for all offices.
  • Review, approve and log all fire and severe weather drill documentation.
  • Maintain documentation of all insured losses, file claims, coordinate with adjusters and ensure repairs are completed timely.
• Complete other duties assigned by CFO.

Education Requirements: Bachelor’s degree in business administration, or related field.

Experience Requirements: Five or more years of experience in property management including the maintenance and operations of commercial buildings and a commercial vehicle fleet. Strong knowledge of property management best practices. Experience with procuring, negotiating, and managing service provider/vendor contracts such as maintenance, grounds keeping, janitorial, security, and others. Experience maintaining compliance with federal, state, and local health, licensing, and safety regulations. Experience leading and supervising staff. Experience maintaining and forecasting departmental budget.

Functional Requirements:

Must demonstrate excellent interpersonal, organizational, problem-solving and supervisory skills. Ability to work with other administration and program departments effectively and collaboratively. Must be able to plan, prioritize, and initiate work assignments for contractors. Proven ability to build strong relationships with lessors, contractors, suppliers, and agency staff. Must be able to document maintenance schedules and records and be accountable for maintenance expenditures and budget. Must provide a safe and healthy working environment for staff, clients, and the public. Must provide training for staff on safety, security, emergency response and medical precautions. Ability to tolerate physical activity such as walking, standing, climbing, lifting, and squatting. Ability to perceive visual and auditory information to assess health, safety, and occupational hazards quickly, and must be able to respond to a variety of work assignments. Must possess a valid Texas driver’s license. Must have a driving record within the guidelines of the insurance underwriter. Must not have been charged with or convicted of a felony or criminal offense against a child.