Director of Finance & Administration

DuBois Law Group; Seattle (WA); Hybrid; USD 158,000 - 193,000; Full time

Job summary

DuBois Levias Law Group, PLLC is a boutique Seattle firm seeking a Director of Finance and Administration. This role partners with the Executive Director on strategic planning, oversees finance, HR, IT, and operations, and ensures excellent client service through strong financial governance.

The ideal candidate has 10+ years in law-firm leadership, outstanding financial analysis skills, and experience with TABS and Excel.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 10+ years in senior law firm management.
• Deep budgeting and financial analysis in a law firm.
• Legal billing software experience; TABS a plus.
• Advanced Excel and financial reporting skills.
• SHRM or HRCI certification preferred.
• EOS management experience helpful.

Responsibilities

• Oversee the firm’s financials and administrative functions.
• Partner with the Executive Director on goals, strategy and KPIs.
• Lead HR, IT, marketing, facilities and operations oversight.
• Ensure client services are supported by solid finance and admin.
• Provide leadership and strategic guidance to Partners.

Skills

Financial leadership

Communication skills

Financial analysis

Problem solving

Risk management

Leadership

Legal tech knowledge

Self-direction

Strategic guidance

Education

Bachelor’s degree

Master’s degree preferred

10+ years senior-level law firm management

Budgeting knowledge in law firm

SHRM/HRCI certification preferred

Tools

TABS

Excel

Job description

DuBois Levias Law Group, PLLC, a fast-paced boutique family law firm with over 30 years of experience, is looking for a Director of Finance and Administration.

More About Our Firm

• We're one of Seattle's longest standing women-owned law firms.
• We seek to maximize human potential one family at a time.
• We strive to cultivate an honest and compassionate environment for every client and every member of our team.
• We’re community leaders who believe a balanced life is achievable through hard work, giving back, and putting family & people first.
• We offer a diverse team of co-workers.
• We're a team that encourages each other through life's challenges.
• We appreciate team members with life experience.
• We mostly work remotely, but love to meet up together in the office frequently.

Expectations of Position

• Significant experience as a strategic partner, collaborator and business advisor to Partners, working side-by-side on goal setting, short and long-term strategies.
• Ability to operate comfortably across a board spectrum of responsibilities, including hands-on financial and personnel management, and show sound leadership and decision-making skills on issues involving information technology and operational logistics.

Areas of Responsibility and Business Oversight

• The Executive Director will supervise and manage the firm’s financials and administrative functions, making sure these areas support the attorneys efficiently and effectively while providing excellent service to clients.
  • Financial Management, including banking/IOLTA, payroll, 401K, insurance policies, managing new client onboarding, billing and collections process, general ledger reconciliation, liaison with CPA for all tax returns, budgeting, and all weekly, monthly and annual financial reports.
  • Human Resources Management, including employee onboarding/offboarding, recruiting, benefits, employee handbook, performance improvement/disciplinary processes, compliance and regulatory procedures, and employee relations.
  • Information Technology Management, including management and oversight of managed services provider and training and oversight of firm software, such as Westlaw, TABS, etc.
  • Marketing and Business Development, including meetings and KPI tracking.
  • Facilities and Operations Management (with Office Manager)
  • Other responsibilities and duties as assigned by the Partners of the firm.

Skills/Abilities

• Strong financial, management and leadership abilities. Ability to work with limited direction, and to provide direction and strategic guidance to Partners and others.
• Ability to perform accurate and thorough analysis of financial data, and present to Partners.
• The ability to identify and analyze complex issues and problems in administration and management and recommend and implement solutions.
• Excellent interpersonal skills and the ability to work successfully with employees in all positions within the firm.
• Excellent writing and verbal skills: formal and informal communications, policies, manuals and contracts. Ability to communicate complex information and ideas effectively.
• Capable of dealing with difficult situations and challenging personnel matters in a stable and professional manner.
• Possess a strong understanding and knowledge of legal technology and the related support requirements.
• Possess a strong understanding and ability to navigate risk management.

Education, Experience

• Bachelor’s Degree required, Master’s Degree preferred
• 10 or more years of experiences at a senior level in law firm management in a comparably sized firm.
• In-depth knowledge of budgeting and financial analysis practices in a law firm.
• Legal billing/accounting software experience, TABS a plus
• Advanced Excel and financial reporting preparation
• SHRM or HRCI certification preferred
• EOS management structure experience helpful

Compensation $175,000 with benefits.