Director of Equity Admin & Compensation

Vaco by Highspring; San Jose (CA); On-site; USD 170,000 - 250,000; Full time

Job summary

Vaco by Highspring in San Jose, CA is seeking a Director of Equity Administration & Compensation to lead its equity administration function and support the design, governance, and execution of compensation programs. This on-site role requires collaboration with Finance, HR, Legal, Payroll, Tax and senior leadership.

The ideal candidate brings 10+ years of equity administration experience, deep knowledge of stock-based compensation, and proven cross-functional leadership in a complex

Qualifications

• 10+ years of experience in equity administration, stock plan administration, compensation, or a related function.
• Significant experience administering complex equity programs across a global or multi-jurisdictional organization.
• Strong knowledge of equity-based compensation arrangements, related financial reporting, internal controls, and data governance.

Responsibilities

• Lead global equity and stock-based compensation programs, including grants, vesting, settlements, and forfeitures.
• Establish scalable equity administration policies, procedures, controls, and governance practices.
• Manage the equity administration platform and maintain accurate participant, award, vesting, ownership, and transaction data.
• Partner with HR and senior leadership on annual awards, new-hire grants, executive compensation, and other compensation initiatives.
• Coordinate with Legal on plan governance, required approvals, documentation, and securities compliance.
• Partner with Finance on equity compensation accounting, valuations, disclosures, reconciliations, and financial reporting.
• Coordinate with Payroll and Tax on withholding, reporting, mobility, and multi-jurisdictional compliance requirements.
• Develop internal controls and audit-ready processes supporting equity administration and related financial reporting.
• Manage relationships with equity platform providers, brokers, valuation specialists, and other external service providers.
• Develop reporting and analytics for senior leadership while educating program participants.

Skills

Equity administration

Stock plan administration

Compensation

Cross-functional leadership

Education

Bachelor's degree in Finance, Accounting, Business, Human Resources, or related field

Tools

Equity administration platform

Job description

Director of Equity Admin & Compensation

Our client, a global technology and manufacturing company, is seeking a Director of Equity Administration & Compensation to lead its equity administration function and support the design, governance, and execution of compensation programs.

Location

San Jose, CA. This role is on-site five days per week.

Job Description

This highly visible role will partner with Finance, Human Resources, Legal, Payroll, Tax, and senior leadership to establish scalable processes, maintain strong controls, and deliver an effective employee experience. The ideal candidate brings deep equity administration expertise, strong cross-functional leadership skills, and experience building programs within a complex global organization.

Responsibilities

• Lead the administration of global equity and stock-based compensation programs, including grants, vesting, settlements, forfeitures, and employee participation activities
• Establish scalable equity administration policies, procedures, controls, and governance practices
• Manage the equity administration platform and maintain accurate participant, award, vesting, ownership, and transaction data
• Partner with Human Resources and senior leadership on annual awards, new-hire grants, executive compensation, and other compensation initiatives
• Coordinate with Legal on plan governance, required approvals, documentation, and applicable securities requirements
• Partner with Finance and Technical Accounting on equity compensation accounting, valuations, disclosures, reconciliations, and financial reporting
• Coordinate with Payroll and Tax on withholding, reporting, employee mobility, and multi-jurisdictional compliance requirements
• Develop internal controls and audit-ready processes supporting equity administration and related financial reporting
• Manage relationships with equity platform providers, brokers, valuation specialists, and other external service providers
• Develop reporting and analytics for senior leadership while providing education and support to equity program participants

Requirements

• Bachelor's degree in Finance, Accounting, Business, Human Resources, or a related field
• 10+ years of experience in equity administration, stock plan administration, compensation, or a related function
• Significant experience administering complex equity programs across a global or multi-jurisdictional organization
• Strong knowledge of equity-based compensation arrangements, related financial reporting, internal controls, and data governance
• Proven ability to partner effectively with Finance, Human Resources, Legal, Payroll, Tax, and senior leadership; professional equity certification preferred

Compensation

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual's skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).