Director of Equity Admin & Compensation

Vaco Recruiter Services; San Jose (CA); On-site; USD 180,000 - 280,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Job summary

Vaco by Highspring seeks a Director of Equity Administration & Compensation to lead its equity programs across a global organization. You will design governance, implement scalable processes, and partner with Finance, HR, Legal, Payroll, and Tax to ensure compliant, auditable operations.

In this highly visible role you will manage the equity platform, collaborate on annual awards and disclosures, and build analytics for executives while maintaining robust controls and data integrity.

Qualifications

• 10+ years of experience in equity administration, stock plan administration, compensation, or related function.
• Significant experience administering complex equity programs across a global or multi-jurisdictional organization.
• Professional equity certification is preferred.

Responsibilities

• Lead the administration of global equity and stock-based compensation programs, including grants, vesting, settlements, forfeitures, and employee participation activities.
• Establish scalable equity administration policies, procedures, controls, and governance practices.
• Manage the equity administration platform and maintain accurate participant, award, vesting, ownership, and transaction data.
• Partner with HR and senior leadership on annual awards, new-hire grants, executive compensation, and other compensation initiatives.
• Coordinate with Legal on plan governance, required approvals, documentation, and securities requirements.
• Coordinate with Finance on equity compensation accounting, valuations, disclosures, reconciliations, and financial reporting.
• Coordinate with Payroll and Tax on withholding, reporting, mobility, and multi-jurisdictional compliance.
• Develop internal controls and audit-ready processes supporting equity administration and related financial reporting.
• Manage relationships with equity platform providers, brokers, valuation specialists, and other external service providers.
• Develop reporting and analytics for senior leadership while educating participants in the equity program

Skills

Equity administration

Stock plan admin

Cross-functional leadership

Data governance

Financial reporting

Education

Bachelor’s degree in Finance, Accounting, Business, Human Resources, or related field

Job description

Director of Equity Administration & Compensation

Our client, a global technology and manufacturing company, is seeking a Director of Equity Administration & Compensation to lead its equity administration function and support the design, governance, and execution of compensation programs.

Location:

San Jose, CA. This role is on-site five days per week.

Job Description:

This highly visible role will partner with Finance, Human Resources, Legal, Payroll, Tax, and senior leadership to establish scalable processes, maintain strong controls, and deliver an effective employee experience. The ideal candidate brings deep equity administration expertise, strong cross-functional leadership skills, and experience building programs within a complex global organization.

Responsibilities:

• Lead the administration of global equity and stock-based compensation programs, including grants, vesting, settlements, forfeitures, and employee participation activities
• Establish scalable equity administration policies, procedures, controls, and governance practices
• Manage the equity administration platform and maintain accurate participant, award, vesting, ownership, and transaction data
• Partner with Human Resources and senior leadership on annual awards, new-hire grants, executive compensation, and other compensation initiatives
• Coordinate with Legal on plan governance, required approvals, documentation, and applicable securities requirements
• Partner with Finance and Technical Accounting on equity compensation accounting, valuations, disclosures, reconciliations, and financial reporting
• Coordinate with Payroll and Tax on withholding, reporting, employee mobility, and multi-jurisdictional compliance requirements
• Develop internal controls and audit-ready processes supporting equity administration and related financial reporting
• Manage relationships with equity platform providers, brokers, valuation specialists, and other external service providers
• Develop reporting and analytics for senior leadership while providing education and support to equity program participants

Requirements:

• Bachelor’s degree in Finance, Accounting, Business, Human Resources, or a related field
• 10+ years of experience in equity administration, stock plan administration, compensation, or a related function
• Significant experience administering complex equity programs across a global or multi-jurisdictional organization
• Strong knowledge of equity-based compensation arrangements, related financial reporting, internal controls, and data governance
• Proven ability to partner effectively with Finance, Human Resources, Legal, Payroll, Tax, and senior leadership; professional equity certification preferred

Compensation:

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual’s skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.