Diocesan Archives & Records Assistant

Diocese of Venice, Inc.; Venice (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Diocese of Venice, Inc. in Venice, FL is seeking an Archivist Assistant to manage the diocese's permanent, official, and historical records. The role reports to the Chancellor and is based at the Catholic Center in Venice.

This full-time, non-exempt hourly position requires overseeing an integrated archive and records management program, applying policies, and supporting parishes and offices with archival access and documentation.

Qualifications

• Bachelor’s degree in library science, archival studies, information services or library science (preferred).
• 2+ years of archival and administrative assistant experience (a plus).
• Practicing Catholic in good standing.
• Knowledge of digital archival information.
• Ability to maintain absolute confidentiality and handle sensitive matters.
• Advanced computer skills with Microsoft 365, digital scanners, and web-based archival platforms.
• Must pass Level II FDLE background.
• Able to lift files and boxes weighing up to 25 lbs and stand on ladders.

Responsibilities

• Create, monitor and interpret records management policies and procedures for the Diocese and its parishes.
• Acquire, appraise, classify, arrange, describe and provide access to archival materials from the Offices of the Diocese, parishes and other sources.
• Assist with conservation projects including preparation of materials for scanning.
• Assist with identifying damaged, fragile, or deteriorating materials.
• Coordinate annual reporting for the Official Catholic Directory.
• Assist office staff with special projects.
• Producing certificates of report.
• Other duties as assigned by the Chancellor.

Skills

Microsoft 365

Digital scanners

Web-based archival platforms

Organizational skills

Administrative skills

Confidentiality

Education

Bachelor’s degree in library science, archival studies, information services or library science

Tools

Microsoft 365

Digital scanners

Web-based archival platforms

Job description

Diocese of Venice, Inc. in Venice, FL is seeking an Archivist Assistant to manage the diocese's permanent, official, and historical records. The role reports to the Chancellor and is based at the Catholic Center in Venice.

This full-time, non-exempt hourly position requires overseeing an integrated archive and records management program, applying policies, and supporting parishes and offices with archival access and documentation.