Archivist Assistant

Diocese of Venice, Inc.; Venice (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Diocese of Venice, Inc. in Venice, FL is seeking an Archivist Assistant to manage the diocese's permanent, official, and historical records. The role reports to the Chancellor and is based at the Catholic Center in Venice.

This full-time, non-exempt hourly position requires overseeing an integrated archive and records management program, applying policies, and supporting parishes and offices with archival access and documentation.

Qualifications

• Bachelor’s degree in library science, archival studies, information services or library science (preferred).
• 2+ years of archival and administrative assistant experience (a plus).
• Practicing Catholic in good standing.
• Knowledge of digital archival information.
• Ability to maintain absolute confidentiality and handle sensitive matters.
• Advanced computer skills with Microsoft 365, digital scanners, and web-based archival platforms.
• Must pass Level II FDLE background.
• Able to lift files and boxes weighing up to 25 lbs and stand on ladders.

Responsibilities

• Create, monitor and interpret records management policies and procedures for the Diocese and its parishes.
• Acquire, appraise, classify, arrange, describe and provide access to archival materials from the Offices of the Diocese, parishes and other sources.
• Assist with conservation projects including preparation of materials for scanning.
• Assist with identifying damaged, fragile, or deteriorating materials.
• Coordinate annual reporting for the Official Catholic Directory.
• Assist office staff with special projects.
• Producing certificates of report.
• Other duties as assigned by the Chancellor.

Skills

Microsoft 365

Digital scanners

Web-based archival platforms

Organizational skills

Administrative skills

Confidentiality

Education

Bachelor’s degree in library science, archival studies, information services or library science

Tools

Microsoft 365

Digital scanners

Web-based archival platforms

Job description

Job Title: Archivist Assistant, Full-time (35 hrs./wk.)

Reports to: Chancellor

Location: Catholic Center, Diocese of Venice in FL | Venice FL

Classification : Non-exempt/Hourly

Overview

The Archivist Assistant is responsible for managing the permanent, official and historical records of the Diocese.This position ensures compliance with legal requirements, historical use and a high standard of professional proactivity by administering an integrated archive, and records management program.

Job Responsibilities

• Create, monitor and interpret records management policies and procedures for the Diocese and its parishes.
• Acquire, appraise, classify, arrange, describe and provide access to archival materials such as media, papers including financial, historical and enduring value from the Offices of the Diocese of Venice, parishes and other sources.
• Assist with conservation projects including preparation of materials for scanning.
• Assist with Identifying damaged, fragile, or deteriorating materials.
• Coordinates annual reporting and updates for the Official Catholic Directory.
• Assist office staff with special projects.
• Producing certificates of report.
• Other job duties as assigned by the Chancellor.

Requirements

• Bachelor’s degree in library science, archival studies history, information services or library science, preferred.
• 2 plus years of archival and administrative assistant experience is a plus.
• Practicing Catholic in good standing.
• Knowledge of digital archival information
• Ability to maintain absolute confidentiality and deal with sensitive matters
• Advanced computer skills in Microsoft 365, digital scanners and web based archival platforms, including strong organizational and administrative skills.
• Must pass Level II FDLE background.
• Able to lift files and boxes weighing up to 25 lbs., and ability to stand on ladders.