Dining Services Admin & Operations Specialist

Harvey Mudd College; United States; Remote; USD 34,000 - 37,000; Full time

Job summary

Harvey Mudd College is seeking an Administrative Assistant for Dining Services to perform a broad range of administrative and financial tasks under the Senior Director for Dining Services & Facilities Events. Responsibilities include invoicing, reporting, budgeting, and coordinating communications in English and Spanish with campus partners.

Ideal candidate has strong Microsoft Office and Workday skills, data entry accuracy, and a customer-focused approach.

Qualifications

• Proficiency in Microsoft Office, Google Workspace,Workday and related apps.

Responsibilities

• Reconcile catering contracts, departmental charges, meal passes and cash deposits.
• Process and manage invoices for catering, retail, and board plan accounts.
• Generate and analyze weekly retail sales, product, financial, and operational reports.
• Coordinate communications in English and Spanish as needed.
• Collaborate with DS leadership on POS upgrades and cash management.

Skills

Microsoft Office

Google Workspace

Workday

Data entry

Recordkeeping

Bilingual English/Spanish

Education

High school diploma with college courses

Tools

POS systems

Job description

Harvey Mudd College is seeking an Administrative Assistant for Dining Services to perform a broad range of administrative and financial tasks under the Senior Director for Dining Services & Facilities Events. Responsibilities include invoicing, reporting, budgeting, and coordinating communications in English and Spanish with campus partners.

Ideal candidate has strong Microsoft Office and Workday skills, data entry accuracy, and a customer-focused approach.