Senior Information Management Specialist

Far West Federal; Atlanta (GA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with employer match

Paid time off

Job summary

Far West Federal is seeking an experienced Senior Information Management Specialist to lead records management, digitization, quality control, and workflow coordination for a federal client. The role requires organizing electronic files, ensuring compliance with records management practices, and guiding team members while coordinating with stakeholders on site.

Ideal candidates will have 3+ years of relevant experience, strong proficiency with Microsoft Office and Adobe Acrobat, and the ability

Qualifications

• Bachelor's degree preferred; education may be substituted with relevant professional experience.
• Minimum 3 years of professional experience preferably performing similar duties.
• Experience leading or coordinating information management activities and teams, including workload assignment and quality control.
• Knowledge of information and records management practices, including lifecycle management and retention.
• Proficiency with Microsoft Outlook, Excel, File Explorer, and Adobe Acrobat for document management.

Responsibilities

• Coordinate and perform document preparation, scanning, digitization, electronic file organization, and records tracking.
• Serve as the primary technical point of contact for file digitization and electronic records management activities.
• Prioritize workloads, assign and coordinate team activities, monitor production, and track work through completion.
• Research file status, complete checklists, and maintain accurate tracking spreadsheets and production records.
• Organize, title, and store electronic files within Government network folders per established conventions.
• Perform quality control reviews of digitized records for accuracy, completeness, and compliance.
• Provide technical guidance and quality review for work by other team personnel.
• Identify and resolve file organization, documentation, scanning, and records management issues.
• Use Microsoft Office, File Explorer, Adobe, and related tools to support processing and maintenance.

Skills

Leadership

Records management

File organization

Microsoft Office

Adobe Acrobat

Education

Bachelor's degree preferred

Tools

Adobe Acrobat

Microsoft Excel

File Explorer

Microsoft Outlook

Job description

Position Description

Far West Federal is seeking an experienced and detail-oriented Senior Information Management Specialist to join our dedicated team supporting our federal client. The successful candidate will lead and perform records management, file digitization, quality control, and workflow coordination activities supporting the accurate conversion, organization, retention, and accessibility of Government records.

Key Responsibilities

• Coordinate and perform document preparation, scanning, digitization, electronic file organization, and records tracking in accordance with Government procedures.
• Serve as the primary technical point of contact for file digitization and electronic records management activities.
• Prioritize workloads, assign and coordinate team activities, monitor production, and track work through completion.
• Research file status, complete required checklists, and maintain accurate tracking spreadsheets and production records.
• Organize, title, and store electronic files within designated Government network folders in accordance with established file structures and naming conventions.
• Perform quality control reviews of digitized records for accuracy, completeness, legibility, and compliance with records management requirements.
• Provide technical guidance, work direction, and quality review for work performed by other team personnel.
• Identify and resolve file organization, documentation, scanning, and records management issues.
• Use Microsoft Office, File Explorer, Adobe, and related Government records management tools to support document processing, tracking, and file maintenance.

Qualifications

• Bachelor's degree preferred; Education may be substituted with relevant professional experience
• Minimum 3 years of professional experience preferably performing similar duties.
• Experience leading or coordinating information management activities and teams, including workload assignment, workflow management, production tracking, quality control, and schedule management.
• Demonstrated knowledge of information and records management practices, including document lifecycle management, records retention, electronic file organization, naming conventions, and information protocol adherence.
• Proficiency with Microsoft Outlook, Excel, File Explorer, and Adobe Acrobat, including electronic document management, PDF processing, data tracking, and maintenance of organized information repositories.
• Ability to effectively communicate with Government stakeholders, project teams, and contractor personnel.
• Ability to work on client site.

Travel

This role may necessitate travel to operational sites in various locations for the purpose of obtaining and maintaining Government provided access cards and equipment.

Eligibility Requirements

U.S. Citizenship with the ability to obtain and maintain Tier I federal background clearance

Benefits

We offer a comprehensive compensation and benefits package including medical, dental and vision insurance, 401(k) program with employer match, paid time off, and employer-paid basic life and AD&D insurance. Employees can also access career development and education assistance and performance-based incentives.

About Far West Federal Holding, LLC

Far West Federal Holding is an Alaska Native Corporation (ANC)-owned organization focused on our federal clients' success. Far West Federal and its ANC 8(a) subsidiaries, Angayut and Far West Services, provide a broad range of services that empower government teams and support critical missions across federal agencies. As the federal contracting business of Far West Inc., Far West Federal and subsidiaries support unique social responsibilities to preserve and benefit Alaska Native peoples and cultures. We are passionate about our impact, helping to secure an enduring future for over 575 Far West shareholders from Chignik Bay.

This position is primarily performed in a professional office environment and requires standing, walking, bending, reaching, and lifting or carrying items weighing up to 50 pounds. The employee must be able to communicate and exchange information effectively and routinely use standard office equipment. Reasonable accommodation may be provided to qualified individuals with disabilities.

Far West Federal complies with all applicable Equal Employment Opportunity (EEO) laws, regulations, and federal contracting requirements. Employment decisions are made without unlawful discrimination and consistent with applicable federal requirements governing equal employment opportunity.