Information Management Specialist

Far West Federal; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Far West Federal is seeking a detail-oriented Information Management Specialist to support converting government paper records into accurate, accessible digital files. The role emphasizes records preparation, scanning, digitization, file organization, and quality control within a professional office setting.

On-site work at client locations, adherence to privacy and security requirements, and meticulous handling of physical and electronic records are essential to ensure reliable, auditable

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience supporting information management and records control.
• Experience with electronic and physical records, data entry and quality review.

Responsibilities

• Inspect, prepare, and organize physical records for scanning.
• Apply established document naming conventions and file organization requirements.
• Operate scanning equipment and related software per Government procedures.
• Handle sensitive records with privacy, confidentiality, and security considerations.
• Perform quality control reviews of scanned documents for accuracy, completeness, and legibility.
• Verify electronic files are properly named and stored in designated Government network folders.
• Complete checklists, quality control docs, and digitization tracking activities.
• Maintain tracking spreadsheets documenting file status and production progress.
• Conduct records research and support file identification and reconciliation.
• Create, format, organize, and review PDF files using Adobe and related tools.
• Utilize Microsoft Office, File Explorer, Adobe, scanning software to support accurate digitization.

Skills

Microsoft Office

Excel

Attention to detail

Adobe Acrobat

Education

High school diploma

Associate's degree preferred

Tools

Adobe Acrobat

Scanning software

Document management tools

Job description

Position Description

Far West Federal is seeking a detail-oriented Information Management Specialist to join our dedicated team supporting our federal client. The successful candidate will perform records preparation, scanning, digitization, file organization, and quality control activities critical to converting Government paper records into accurate, organized, and accessible digital files.

Key Responsibilities

• Inspect, prepare, and organize physical records for scanning, including removing bindings, verifying page completeness and sequence, and properly orienting documents.
• Apply established document naming conventions, forms, and file organization requirements.
• Operate scanning equipment and related software in accordance with established Government procedures.
• Handle sensitive records in accordance with applicable privacy, confidentiality, security, and records management requirements.
• Perform quality control reviews of scanned documents for accuracy, completeness, clarity, legibility, orientation, and proper page sequencing.
• Verify electronic files are accurately named, organized, formatted, and stored within designated Government network folders.
• Complete required checklists, quality control documentation, and records digitization tracking activities.
• Maintain and update tracking spreadsheets to document file status and production progress.
• Conduct records research and support file identification, organization, and reconciliation activities as needed.
• Create, format, organize, and review PDF files using Adobe and related document management tools.
• Utilize Microsoft Office applications, File Explorer, Adobe, scanning software, and related tools to support accurate and efficient records digitization.

Qualifications

• Education: High school diploma or equivalent required. Associate's degree or relevant post-secondary education preferred. Education may be substituted with relevant professional experience
• Experience supporting information management, following established protocols, records management, document control, file digitization, or related administrative functions.
• Experience organizing, maintaining, and processing electronic and physical records, including document scanning, file naming, data entry, and quality review.
• Proficiency with Microsoft Office, Excel, File Explorer, and Adobe Acrobat, with strong attention to detail and accuracy in managing information and electronic files.
• Ability to work on client site.

Travel

This role may necessitate travel to operational sites in various locations for the purpose of obtaining and maintaining Government provided access cards and equipment.

Eligibility Requirements

U.S. Citizenship with the ability to obtain and maintain Tier I federal background clearance

Benefits

We offer a comprehensive compensation and benefits package including medical, dental and vision insurance, 401(k) program with employer match, paid time off, and employer-paid basic life and AD&D insurance. Employees can also access career development and education assistance and performance-based incentives.

About Far West Federal Holding, LLC

Far West Federal Holding is an Alaska Native Corporation (ANC)-owned organization focused on our federal clients' success. Far West Federal and its ANC 8(a) subsidiaries, Angayut and Far West Services, provide a broad range of services that empower government teams and support critical missions across federal agencies. As the federal contracting business of Far West Inc., Far West Federal and subsidiaries support unique social responsibilities to preserve and benefit Alaska Native peoples and cultures. We are passionate about our impact, helping to secure an enduring future for over 575 Far West shareholders from Chignik Bay.

This position is primarily performed in a professional office environment and requires standing, walking, bending, reaching, and lifting or carrying items weighing up to 50 pounds. The employee must be able to communicate and exchange information effectively and routinely use standard office equipment. Reasonable accommodation may be provided to qualified individuals with disabilities.

Far West Federal complies with all applicable Equal Employment Opportunity (EEO) laws, regulations, and federal contracting requirements. Employment decisions are made without unlawful discrimination and consistent with applicable federal requirements governing equal employment opportunity.