Digital Records Clerk (Part-Time)

CTS Health; Gastonia (NC); On-site; USD 23,000 - 32,000; Part time

Job summary

CTS Health in Gastonia, NC is seeking a part-time Data Entry and Records Clerk to digitize active and inactive files, review documents, and upload them into the organization’s digital storage system. This temporary role supports timely access to employee records while maintaining confidentiality.

The position is 25 hours per week, Monday through Friday, 8:00 a.m. to 1:00 p.m., for about one month with possible extension based on workload. Office-based with standard office equipment usage.

Qualifications

• High school diploma or equivalent required.
• Must be at least 18 years old.
• Ability to use computers, scanners, and digital document-storage systems to upload and organize records.
• Must satisfactorily complete pre-employment screening as required.

Responsibilities

• Collect active and inactive files designated for digitization.
• Review source files and prepare documents for scanning or electronic upload.
• Scan or upload documents into the digital storage system.
• Apply file-naming conventions, folder structures, and indexing procedures.
• Match uploaded documents to the correct source and location.
• Verify uploaded records for accuracy, completeness, legibility, and retrievability.
• Maintain tracking logs for completed and outstanding files.
• Protect confidentiality of information and restrict access.
• Handle physical and electronic records to prevent loss or damage.
• Follow priorities, procedures, deadlines, and supervisor instructions.
• Return or re-file documents after upload and verification.
• Comply with confidentiality requirements at all times.
• Perform other duties as assigned.

Skills

Reporting

Administrative Writing

Microsoft 365

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

CTS Health in Gastonia, NC is seeking a part-time Data Entry and Records Clerk to digitize active and inactive files, review documents, and upload them into the organization’s digital storage system. This temporary role supports timely access to employee records while maintaining confidentiality.

The position is 25 hours per week, Monday through Friday, 8:00 a.m. to 1:00 p.m., for about one month with possible extension based on workload. Office-based with standard office equipment usage.