Digital Records Archivist & Imaging Specialist

County of Culpeper; Culpeper (VA); On-site; USD 32,000 - 52,000; Full time

Job summary

County of Culpeper is seeking an administrative clerk to assist the Commissioner of the Revenue with electronic filing, scanning, indexing, and data entry tasks. The role emphasizes accuracy, confidentiality, and compliance with retention laws.

Candidates should have a high school diploma and at least two years of office experience; familiarity with Laserfiche and AS400/BAI is a plus. The position is office-based in Culpeper, Virginia.

Qualifications

• High school diploma and at least two years in general office environment, imaging duties, and data entry.
• Experience with MCCI Laserfiche software is highly desirable.
• Familiarity with AS400/BAI systems is preferred.

Responsibilities

• Maintains electronic files, including scanning, indexing, and audit-ready documentation.
• Conducts regular audits of scanned files.
• Responsible for handling all scanned and archived folders to ensure compliance tracking based on retention laws.
• Assists the Commissioner of the Revenue staff with paperwork, including printing, organizing, tracking, and preparing documentation for scanned submissions of data.
• Helps maintain COR checklists, SOPs, and processes surrounding imaged document repository.
• Responsible for the safeguarding and the confidentiality of sensitive records and information.
• Responding to routine Laserfiche questions, and directing inquiries appropriately
• Provides administrative support for special projects and assignments.
• Performs general/clerical tasks.
• Scan and organize documents
• Maintain accurate records, in accordance with retention laws
• Provides assistance to other employees as needed.
• Performs other related duties as required

Skills

Excellent computer skills

Organizing files and records

Attention to detail

Ability to work independently

Education

High school diploma or equivalent

Two years of experience in general office environment, imaging duties, and data entry

Job description

County of Culpeper is seeking an administrative clerk to assist the Commissioner of the Revenue with electronic filing, scanning, indexing, and data entry tasks. The role emphasizes accuracy, confidentiality, and compliance with retention laws.

Candidates should have a high school diploma and at least two years of office experience; familiarity with Laserfiche and AS400/BAI is a plus. The position is office-based in Culpeper, Virginia.