Deputy Clerk to the Board of Supervisors

County of Culpeper, VA; Culpeper (VA); Vor Ort; USD 50.000 - 65.000; Vollzeit

Zusammenfassung

County of Culpeper, VA is seeking a Clerk to the Board, responsible for complex clerical and administrative duties for the Board of Supervisors. You will supervise staff, schedule meetings, prepare agendas, transcribe minutes, and maintain official records, including notary duties.

The role includes compiling agenda packages, supporting documentation for BOS meetings, calendar management, and responding to inquiries with excellent customer service.

Qualifikationen

• Education and experience equivalent to an associate degree with 2 years clerical/administrative support.
• Municipal Clerk Certification preferred.
• Criminal history background check required.

Aufgaben

• Supervises the Assistant Deputy Clerk to the Board; organizes, prioritizes, and assigns work; monitors progress; evaluates performance.
• Schedules work session/committee meetings and conferences.
• Assists in preparing agendas for BOS meetings and committee meetings; compiles, prepares, duplicates and distributes agenda packages.
• Works with departments to obtain supporting documentation for BOS/committee meetings.
• Attends BOS/committee meetings; transcribes and prepares meeting minutes; records votes; prepares summaries; ensures execution and filing of documents.
• Custodian of official administrative records including resolutions and ordinances.
• Provides administrative support including calendars, calls, information distribution.
• Requests and maintains all financial disclosure statements as required by Ethics Commission and monitors related legislation.
• Maintains Virginia Notary Public for the Commission at Large to aid County administration and residents.
• Assists County Administrator with BOS-related tasks.
• Provides general assistance to County departments as needed.
• Performs general clerical duties.
• Performs related duties as required.

Kenntnisse

Supervise staff

Independent judgment

Transcribe minutes

Computer skills

Customer service

Organizational skills

English literacy

Policy explanation

Interpersonal skills

Virginia code knowledge

Ausbildung

Associate degree + 2 years clerical/administrative support

Municipal Clerk Certification preferred

Jobbeschreibung

Responsible for performing complex clerical and administrative duties for the Board of Supervisors.

ESSENTIAL JOB FUNCTIONS

• Supervises the Assistant Deputy Clerk to the Board; organizes, prioritizes, and assigns work; monitors work in progress; evaluates employee performance
• Schedules work session/committee meetings/conferences/retreats/etc.
• Assists in preparingagendas for Board of Supervisors (BOS) meetings and committee meetings; compiles, prepares, duplicates and distributes agenda packages for review prior to the meeting, including both paper and electronic formats
• Works with department(s) to obtain supporting documentation for BOS/committee meetings
• Attends all BOS/committee meetings, transcribes and prepares meeting minutes, records votes of BOS/committee personnel, prepares summaries of actions, appropriately insures execution and filing of all documents
• Serves as custodian of official administrative records including resolutions, ordinances, etc.
• Provides varied administrative and clerical support to the Board of Supervisors to include maintaining daily, weekly and monthly calendars; answering telephone calls, distributing information, etc.
• Request, collect and maintain all financial disclosure statements required by the Ethics Commission and the monitoring of legislation relating to the Board of Supervisors and County Ethics Commission
• Maintain Virginia Notary Public for the Commission at Large to aid in providing services for County administration and County residents
• Assist County Administrator with variety of Board of Supervisors-related tasks

NON-ESSENTIAL JOB FUNCTIONS

• Provides general assistance to County departments as needed
• Performs general clerical duties
• Performs related duties as required

Education and Experience:

Education and experience equivalent to an associate degree supplemented with 2 years of clerical/administrative support. Previous employment in a government setting is preferred. Municipal Clerk Certification preferred.

Special Qualifications:

Must possess satisfactory results of a criminal history background check

Knowledge, Skills, and Abilities:

• Knowledge of County operations and the Code of Virginia
• Ability to supervise and exercise independent judgment
• Knowledge and ability to communicate organization’s mission and vision; act as a role model to others
• Ability to work independently
• Ability to transcribe minutes
• Possesses excellent computer skills; ability to operate various office equipment
• Excellent interpersonal skills and ability to work in a team environment
• Mathematical ability
• Ability to read & write English
• Ability to explain policies and procedures
• Ability to provide the highest level of customer service
• High level of organizational skill

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color. Requires the ability to perceive and discriminate sounds.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off:

The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.