Records Archive Assistant

County of Culpeper; Culpeper (VA); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

County of Culpeper is seeking an administrative clerk to assist the Commissioner of the Revenue with electronic filing, scanning, indexing, and data entry tasks. The role emphasizes accuracy, confidentiality, and compliance with retention laws.

Candidates should have a high school diploma and at least two years of office experience; familiarity with Laserfiche and AS400/BAI is a plus. The position is office-based in Culpeper, Virginia.

Qualifications

• High school diploma and at least two years in general office environment, imaging duties, and data entry.
• Experience with MCCI Laserfiche software is highly desirable.
• Familiarity with AS400/BAI systems is preferred.

Responsabilités

• Maintains electronic files, including scanning, indexing, and audit-ready documentation.
• Conducts regular audits of scanned files.
• Responsible for handling all scanned and archived folders to ensure compliance tracking based on retention laws.
• Assists the Commissioner of the Revenue staff with paperwork, including printing, organizing, tracking, and preparing documentation for scanned submissions of data.
• Helps maintain COR checklists, SOPs, and processes surrounding imaged document repository.
• Responsible for the safeguarding and the confidentiality of sensitive records and information.
• Responding to routine Laserfiche questions, and directing inquiries appropriately
• Provides administrative support for special projects and assignments.
• Performs general/clerical tasks.
• Scan and organize documents
• Maintain accurate records, in accordance with retention laws
• Provides assistance to other employees as needed.
• Performs other related duties as required

Connaissances

Excellent computer skills

Organizing files and records

Attention to detail

Ability to work independently

Formation

High school diploma or equivalent

Two years of experience in general office environment, imaging duties, and data entry

Description du poste

Responsible for assisting with a variety of administrative and clerical duties for the Commissioner of the Revenue.

ESSENTIAL JOB FUNCTIONS

• Maintains electronic files, including scanning, indexing, and audit-ready documentation
• Conducts regular audits of scanned files.
• Responsible for handling all scanned and archived folders to ensure compliance tracking based on retention laws.
• Assists the Commissioner of the Revenue staff with paperwork, including printing, organizing, tracking, and preparing documentation for scanned submissions of data.
• Helps maintain COR checklists, SOPs, and processes surrounding imaged document repository.
• Responsible for the safeguarding and the confidentiality of sensitive records and information.
• Responding to routine Laserfiche questions, and directing inquiries appropriately
• Provides administrative support for special projects and assignments

NON-ESSENTIAL JOB FUNCTIONS

• Performs general/clerical tasks.
• Scan and organize documents
• Maintain accurate records, in accordance with retention laws
• Provides assistance to other employees as needed.
• Performs other related duties as required

Education and Experience:

The minimum qualifications for this position include a high school diploma (or equivalent) and at least two years of experience in general office environment, imaging duties, and data entry. Experience with MCCI Laserfiche software is highly desirable, and familiarity with AS400/BAI systems is preferred.

Must possess satisfactory results of a criminal history background check.

Knowledge, Skills, and Abilities:

• Excellent computer skills
• Proficient in alphabetizing and organizing files, records, and documents with a high degree of accuracy
• Attention to detail to ensure efficient document retrieval and organization
• Ability to work independently

PHYSICAL DEMANDS

This position classifies the physical exe1tion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.