Digital Mail Associate

Corporate Tools LLC; Northern (KY); Hybrid; USD 19,000 - 27,000; Full time

Benefits offered by this job

Full health, dental & vision insurance

25 days PTO + 4 holidays to start

Parental leave & 401(k) match

Annual raise review

Job summary

Corporate Tools LLC is seeking a full-time Digital Mail Clerk to manage, verify, and audit digital documents essential for regulatory compliance. You will email clients daily to address issues, verify information, and ensure accurate filings with government systems.

Ideal candidates have meticulous attention to detail, can perform complex searches, and communicate clearly in writing. The role offers a fully remote-friendly setup with Pacific business hours and opportunities for growth.

Qualifications

• Desire for accuracy in data handling.
• Ability to perform complex searches within databases and systems.
• Strong written communication for email interactions.

Responsibilities

• Upload documents into client accounts accurately and promptly.
• Audit large data sets for accuracy in our software.
• Verify client information and state agency data.
• Support customer service with data-related projects.

Skills

Attention to detail

Typing speed 50 wpm

Complex searches

Team collaboration

Job description

This isn’t about sorting envelopes or sticking stamps. It’s about handling critical digital documentation that keeps businesses legally compliant and operational.

Corporate Tools is hiring full-time Digital Mail Clerks to join our growing team. In this role, you will manage, verify, and audit digital mail and business documents that play a key role in regulatory compliance and communication with government agencies. You will also email clients daily to address account issues, clarify information, or verify their connection to specific documents.

The work you do won’t just support our clients. It will directly impact how their businesses are represented in official records.

Success in this position requires strong attention to detail, critical thinking, clear written communication skills, and an interest in how businesses interact with government systems through documentation, filings, and data.

“This job is coded as “Flex” which means the company does not currently require this position to be performed in office. All shifts are centered around regular business hours for Pacific Standard Time. If you are in a different time zone, you must adjust accordingly.

Wage

Up to $16.50 / hour

100% employer-paid medical, dental & vision Full coverage for employees — nothing comes out of your paycheck. Plus an annual review with a raise option.

Time off that grows with you 22 days PTO + 4 holidays to start. After 3 years it bumps to 29 days, and after 5 years you move to flexible time off — not accrued, not capped. Take time off when you want.

Parental leave & 401(k) match Paid parental leave, plus up to 6% company 401(k) matching with no vesting period — it’s yours from day one.

Quarterly allowance Spend it on whatever makes work better: a comfier remote setup, continuing-education classes, a plant for your desk, coffee for a coworker, a massage for yourself… really, whatever.

No dumb perks (and a trail mix bar) No weekend dog-walking gimmicks that look cool but cost nothing because nobody uses them. We spend on benefits you’ll actually use — an open-concept office, friendly coworkers, a creative environment, and yeah… a trail mix bar.

Responsibilities

Uploading documents into clients accounts accurately and in a timely manner

Auditing accuracy of large data sets within our software

Verifying client information

Verifying state agency information within our software

Helping customer service staff with data projects

Requirements

Desire for accuracy

Ability to perform complex searches

Willingness to help others and be part of the team

Ability to work diligently on your own

Type at least 50 words per minute

Basic computer skills

Willingness to learn and take on projects

Ability to work consistent schedule 40 hours per week

Why Work Here

You see typos on websites, blog posts, or signage and it bugs you. You notice inaccuracies in movies. You have an organized file structure on your home computer or phone. You can actually find a picture on your phone or computer if you need to. (And I’m not talking about scrolling for 25 minutes) You might organize your credit cards in your wallet and when you use them put them back where they belong. You vacuum your car when you get a car wash.