Digital Image Processor Specialist

PenBay Technology Group; Arlington (VA); On-site; USD 55,000 - 90,000; Full time

Job summary

PenBay Technology Group LLC seeks Digital Image Processor Specialists for full-time on-site support with the DoW Office of the General Counsel (OGC) in Arlington, VA. You will prepare and digitize documents, apply DoW standards, manage metadata, and ensure long-term retrievability with strict confidentiality.

Requirements include a high school diploma, 2 years in digital imaging and Adobe software, and 2 years handling classified material, plus strong communication and MS Office skills.

Qualifications

• High school diploma or equivalent.
• 2 years experience in digital imaging and scanning per records procedures.
• 2 years experience with Adobe software.
• 2 years handling/archiving classified materials.
• Understanding of DoW, Joint Staff, and Military Departments standards.
• Exceptional oral and written communication abilities.
• The ability to leverage established relationships with other DoD components and agencies.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexible team player and capable of interacting at all levels within the customer space.
• Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
• Strong ability to multi-task.
• Flexibility to accommodate time-sensitive and mission-critical work.

Responsibilities

• Prepare documents for scanning, document indexing and records management support on-site.
• Prepare documents for digitization by removing fasteners, repairing damage pages, visual correctness, and legibility.
• Use DoW scanner settings based on document type, planned processing, and document characteristics.
• Store images/file batches within designated document management system and create/update properties for retrieval.
• Set up indexes and print services and maintain accurate catalogs of materials.
• Ensure each file is usable, locatable, retrievable and interpretable over time.
• Distinguish classified information from unclassified information when scanning and storing files.
• Convert file types to electronic form, including preparation, scanning, and transferring to storage media.
• Conduct post-scanning quality assurance and ensure batches are legible and high quality; return hardcopy documents.
• Transmit records to appropriate file/office locations with metadata.
• Maintain all official records per Records Management guidelines across media.
• Maintain scanning equipment through basic cleaning and maintenance.
• Maintain confidentiality in all aspects of work.

Skills

Oral and written communication

Multi-tasking

Team player

Working under pressure

Time management

Flexibility

Education

Associate’s degree

High school diploma or equivalent

Tools

Adobe software

Microsoft Office

Job description

Description

PenBay Technology Group LLC is seeking Digital Image Processor Specialists to provide full-time support on-site in working as part of contract team with the DoW Office of the General Counsel (OGC).

Duties

• Prepare documents for scanning, document indexing and records management support on-site.
• Prepare documents for digitization by removing fasteners, repairing damage pages, visual correctness, and legibility.
• Use NARA standard scanner settings based on document type, planned processing, and document characteristics.
• Store images/file batches within designated document management system file structure and create/update properties to provide retrieval.
• To include setting up indexes and print services and maintaining accurate catalogs of materials.
• Ensure that each individual file is usable and that it can be located, retrieved, present and interpreted over time.
• Distinguish classified information from unclassified information when scanning and storing files.
• Convert multiple types of files into electronic form, to include document preparation, scanning, and transferring scanned documents to storage media.
• Conduct post-scanning quality assurance to ensure batches are legible, correctly processed, and of a high quality; retain hardcopy documents must be returned to respective office.
• Ensure records are transmitted to appropriate file/office locations with metadata.
• Maintain all official records in accordance with Records Management guidelines regardless of media type.
• Maintain scanning equipment by performing basic cleaning and maintenance.
• Maintain confidentiality in all aspects of work.

This position requires a SECRET clearance!

Requirements

Experience/Skills Requirement

• High school diploma or equivalent.
• Two (2) years of experience relevant to digital imaging and scanning files in accordance with records management procedures.
• Two (2) years of experience with Adobe software.
• Two (2) years of experience handling, storing/archiving classified materials.
• Understanding of DoW, Joint Staff, and the Military Departments standards of practice.
• Exceptional oral and written communication abilities.
• The ability to leverage established relationships with other DoD components and agencies.
• Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
• Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
• Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
• Strong ability to multi-task.
• Flexibility to accommodate time-sensitive and mission-critical work.

Desired Education

Associate’s degree.