Digitization Specialist TS/SCI w/Poly

General Dynamics Information Technology, Inc.; Chantilly (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

General Dynamics Information Technology, Inc. is seeking a Records Assistant to maintain tracking records, archive files, and prepare documents for scanning. This role involves ensuring accurate handling of materials and supporting the digitization workflow in a security-conscious setting.

The position requires proficiency with Microsoft Office, familiarity with barcode systems, and the ability to work independently while managing multiple tasks in a deadline-driven environment.

Qualifications

• AA/AS or equivalent experience required.
• 5+ years of experience.
• Medium IT awareness.

Responsibilities

• Maintain tracking records and filing systems and archive files.
• Prepare documents for scanning by removing bindings.
• Insert bar-coded sheets to batches to distinguish documents.
• Perform 100% QC of digitized pages against originals.
• Record metadata and batch data in project databases.
• Operate Microsoft Office and scanner equipment and support SOPs.

Skills

Independent work

Attention to detail

English language accuracy

Education

AA/AS or equivalent experience

Tools

Microsoft Office

Barcode scanners

Job description

Tasks

• Maintain tracking records and filing systems; archive files.
• Identify records via electronic/hardcopy resources to be processed locate records on shelves and move boxes/containers of records to/from each DCC process step.
• Prepare all document pages for scanning by removing bindings such as staples rubber bands and paperclips.
• Insert a variety of bar-coded separator and tracking sheets into each batch of records to distinguish documents and folders during the digitization process.
• Perform quality control reviews by comparing the digitized document images with the original source material to verify that all pages within the document were scanned accurately and completely. The review shall include a 100%verification of each scanned page image to ascertain image quality. Images which fail the review will be identified and marked for rescanning.
• Maintain, update and serve as focal point for databases or spreadsheets.
• Perform paper, photo, and media scanning.
• Record manually or via a barcode scanner pertinent data describing archived files received for processing, including but not limited to the date of receipt, number of physical items, name of receiver, process step and container barcode/tracking number.
• Input job/box data to support the tracking of archived files while in the DCC workflow.
• Capture and record associated document-level metadata. Examples of document metadata include title/subject, publication date, document type, classification, etc. Personnel shall enter metadata into the project specific database for each document as required. The number of metadata elements required will vary according to record type.
• Experience working independently; anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
• This position may require standing for long periods of time.
• Participates in special projects as required.
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Assist in creating Standard Operating Procedures (SOP's) for scanner and media equipment

EDUCATION AND EXPERIENCE: AA/AS (or equivalent experience), 5+ years of experience, medium level of IT awareness