Secret-Cleared Digital Image Processor & Records Specialist

PenBay Technology Group; Arlington (VA); On-site; USD 55,000 - 90,000; Full time

Job summary

PenBay Technology Group LLC seeks Digital Image Processor Specialists for full-time on-site support with the DoW Office of the General Counsel (OGC) in Arlington, VA. You will prepare and digitize documents, apply DoW standards, manage metadata, and ensure long-term retrievability with strict confidentiality.

Requirements include a high school diploma, 2 years in digital imaging and Adobe software, and 2 years handling classified material, plus strong communication and MS Office skills.

Qualifications

• High school diploma or equivalent.
• 2 years experience in digital imaging and scanning per records procedures.
• 2 years experience with Adobe software.
• 2 years handling/archiving classified materials.
• Understanding of DoW, Joint Staff, and Military Departments standards.
• Exceptional oral and written communication abilities.
• The ability to leverage established relationships with other DoD components and agencies.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexible team player and capable of interacting at all levels within the customer space.
• Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
• Strong ability to multi-task.
• Flexibility to accommodate time-sensitive and mission-critical work.

Responsibilities

• Prepare documents for scanning, document indexing and records management support on-site.
• Prepare documents for digitization by removing fasteners, repairing damage pages, visual correctness, and legibility.
• Use DoW scanner settings based on document type, planned processing, and document characteristics.
• Store images/file batches within designated document management system and create/update properties for retrieval.
• Set up indexes and print services and maintain accurate catalogs of materials.
• Ensure each file is usable, locatable, retrievable and interpretable over time.
• Distinguish classified information from unclassified information when scanning and storing files.
• Convert file types to electronic form, including preparation, scanning, and transferring to storage media.
• Conduct post-scanning quality assurance and ensure batches are legible and high quality; return hardcopy documents.
• Transmit records to appropriate file/office locations with metadata.
• Maintain all official records per Records Management guidelines across media.
• Maintain scanning equipment through basic cleaning and maintenance.
• Maintain confidentiality in all aspects of work.

Skills

Oral and written communication

Multi-tasking

Team player

Working under pressure

Time management

Flexibility

Education

Associate’s degree

High school diploma or equivalent

Tools

Adobe software

Microsoft Office

Job description

PenBay Technology Group LLC seeks Digital Image Processor Specialists for full-time on-site support with the DoW Office of the General Counsel (OGC) in Arlington, VA. You will prepare and digitize documents, apply DoW standards, manage metadata, and ensure long-term retrievability with strict confidentiality.

Requirements include a high school diploma, 2 years in digital imaging and Adobe software, and 2 years handling classified material, plus strong communication and MS Office skills.