Digital Asset Coordinator

GLOBAL MERCHANDISING SERVICES INC; West Hollywood (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading merchandise company is seeking a Digital Asset Coordinator to manage archive processes and artwork. This role involves maintaining the GOOS database, collaborating with various departments, and ensuring high-quality art deliverables. Ideal candidates will have a Bachelor's degree in a related field and proficiency in design software, along with strong organizational skills.

Qualifications

• At least two years’ experience in a creative or design role.
• Strong written and verbal communication skills.
• Experience in a fast-paced environment preferred.

Responsibilities

• Manage archive processes and artwork deliverables.
• Maintain the GOOS database and collaborate with departments.
• Edit art files and support the creative team.

Skills

Proficiency in design software

Organizational Skills

Communications

Education

Bachelor’s degree in fine arts or a related field

Tools

Adobe Creative Suite

Asana

Job description

****ABOUT US

Global Merchandising Services is a leading expert in music artist, celebrity, and brand merchandise, with headquarters in London and Los Angeles.

As a licensing powerhouse with over 40 years of experience, Global specializes in best-in-class design, product development, manufacturing, and direct-to-consumer sales. Our award-winning licensing team, extensive logistics expertise, and trusted network of 150+ global suppliers enable us to service over 3,000 live shows and events annually, while engaging more than 95 million fans.

We execute innovative merchandise programs across all retail channels—live events, pop-up shops, brand development, sponsorships, endorsements, and third-party licensing. As the exclusive partner to our roster of globally recognized artists and brands, we deliver seamless, unforgettable experiences that bring fans closer to the artists they love.

** JOB SUMMARY**

The Digital Asset Coordinator supports Global Merchandise (Creative) team by managing archive processes and artwork deliverables. Key duties include maintaining the GOOS database, collaborating with departments, managing the art server, ensuring smooth schedules, editing art files, and maintaining an organized work environment.

** ESSENTIAL DUTIES**

• Core responsibilities include the operation of Globals’ Online Operating System (GOOS). This is our online creative database of artwork which will require daily maintenance.
• Working with various departments on the evolution of the GOOS system.
• Upkeep of the creative ftp/internal art server.
• Support the creative team and perform the tasks necessary to art deliverables.
• Oversee the editing of art file specs to meet GOOS requirements. Provide links to high-res files from our server upon request across all departments.

** JOB QUALIFICATIONS & SKILLS**

• Education: Bachelor’s degree in fine arts or a related field preferred
• Years of Experience: At least two years’ experience in a creative or design role, preferably in a fast-paced environment.
• Technical Skills: Proficiency in design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Organizational Skills : Experience using project management tools like Asana for tracking and managing tasks for multiple projects and deadlines.
• Communications: Strong written and verbal communication skills.
• Rockstar Points: Photography studio background a plus

** WORK SCHEDULE**

• ****Normal working hours are Monday through Friday 9:00 am – 6:00 pm with an hour lunch.
• We are currently working a hybrid schedule: 3 days in the office (Tuesday – Thursday) and 2 days work from home (Monday & Friday). The hybrid schedule is subject to change at the discretion of the company and/or the employee’s direct supervisor, based on business needs.
• New hires are expected to work full-time in office until they have successfully completed training and received approval from their supervisor.

**** ** PHYSICAL REQUIREMENTS**

• Ability to talk or hear in order to give and receive information and instructions.
• Ability to stand, walk, sit, use hands to type, handle or feel objects, tools or controls.
• Ability to reach with hands and arms.
• Ability to use computer keyboard up to 80% of the day.
• Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment.
• Lift and/or move up to 25 pounds.

** EQUAL OPPORTUNITY STATEMENT**

This job description is not intended to be all-inclusive.

Global Merchandising Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations to individuals with disabilities throughout the employment process.

Global Merchandising Services is committed to fair hiring practices. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act and the Los Angeles County Fair Chance Ordinance.