Diaper Distribution Program Lead

southpugetintertribalplanningagency; Shelton (WA); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement program

Job summary

South Puget Intertribal Planning Agency is seeking a Diaper Distribution Program Lead to support the Family and Community Resources Programs at the IPC near Shelton, WA. The role focuses on program administration, data entry, budgeting support, and inventory control for the Diaper Distribution Program.

The incumbent will manage household eligibility, process applications, monitor shipments, and maintain records in accordance with grant guidelines, working as part of SPIPA teams on the Squaxin

Qualifications

• Associate in Arts degree (A.A.) with three years of experience in clerical/administrative work, or a HS diploma with three years of experience.

Responsibilities

• Monitor grant budgets and track all purchases.
• Procure for grants, secure vendors, submit purchase requisitions, and produce progress reports.
• Maintain department calendar and assist with budgets, inventory, and ordering.
• Provide program information to the public and ensure up-to-date guidance and requirements.

Skills

Microsoft Office

Clerical experience

Education

AA degree

High School diploma

Tools

Word

Excel

PowerPoint

Access

Desktop publishing

Job description

Job Description

Diaper Distribution Program Lead

Department: Family and Community Resources

Reports To: Family and Community Resources Programs Manager

F.L.S.A. Classification: Non-Exempt

Location: In Office

Range: 7/8 $29.08 - $31.06

Position Summary

The Diaper Distribution Program Lead performs administrative tasks in support of SPIPA’s Family and Community Resources Programs which includes the Diaper Distribution Program (DDP). The DDP Lead is the primary contact for the Diapers Distribution Program. The incumbent will apply independent judgment, working within policies and procedures as established by grant requirements; Performs data entry and record maintenance; assists Family and Community Resources Programs Manager and program staff with budgets, inventory control, and ordering. This position is located at the SPIPA Intertribal Professional Center (IPC) located on the Squaxin Island Reservation near Shelton, WA.

Job Responsibilities

• Monitors grant budgets; tracks all purchases.
• Requests procurement for grants, secures vendors, submits purchase requisitions, and produces progress reports for grant deliverables.
• Maintains a calendar for department related activities.
• Provides public awareness and education on the program policies, procedures, and requirements to apply for DDP information is current, updating as necessary.
• Accepts applications and certifies household eligibility by applying program guidelines.
• Prepares and maintains DDP household case files with proper documentation. Ensures information is current, updating as necessary. Enters pertinent household certification data into the computer system.
• Receive diaper shipments, labels diapers for distribution, and deliver diapers when needed.
• Provides DDP household with notice of eligibility within the requirements of the program guidelines. Notifies household of denial, termination, recertification, or need for additional information as applicable.
• Maintains and manages correspondence files, program files, and performs tasks delegated by the Family and Community Resources Programs Manager.
• Performs basic office functions not limited to phone answering, file development, supply ordering.
• Other duties as assigned.

The Diaper Distribution Program Lead, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all Agency directives.

Minimum Requirements

• Associate in Arts degree (A.A.) and three-years of experience in the described work area or HS Diploma and three years of progressive work experience in clerical and administrative support duties.
• Three years demonstrated computer experience with Microsoft Office including Word, Excel, PowerPoint, Access and desktop publishing programs.
• The applicant must have the ability to maintain confidentiality and demonstrate good problem-solving skills.
• Must be able to communicate clearly verbally and in writing.
• Ability to work effectively, independently or cooperatively with others in a team environment.
• Must possess a valid State Driver’s License and provide proof of automobile insurance.
• Must pass a background investigation, including relevant criminal history.

Physical Abilities

Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; occasionally lifting medium objects generally less than 40 pounds. Occasional travel to Consortium Tribe locations and selected conferences and trainings. Ability to safely operate a motor vehicle.

Salary/Fringe Benefits

Compensation for this position has a starting range of $29.08- $31.06 depending on qualifications. Benefits include medical, dental, vision, life insurance, and Agency contribution to a retirement program.

Confidentiality

This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

Equal Opportunity

SPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes or Alaska Natives.Minimum qualifications must be fully met for all applicants to be considered for employment.

Drug-free Workplace

SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves. This position requires successful completion of a pre-employment drug test.