Diaper Distribution Program Support Assistant

southpugetintertribalplanningagency; Shelton (WA); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Job summary

South Puget Intertribal Planning Agency is seeking a Diaper Distribution Program Support Assistant for the Family and Community Resources department at the IPC near Shelton, WA. This role handles administrative tasks, data entry, budgeting support, inventory control, and diaper distribution coordination for the DDP.

You will work in-office, manage confidential information, and collaborate with SPIPA programs to support the agency’s mission and core values.

Qualifications

• Associate degree or HS diploma with related clerical experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).
• Ability to maintain confidentiality and solve problems.

Responsibilities

• Process applications and certify household eligibility per guidelines.
• Maintain DDP case files and enter certification data into the system.
• Receive shipments, label and deliver diapers as needed.
• Notify households of eligibility, denial, or recertification.
• Manage correspondence, files, and program duties as assigned.
• Provide basic clerical tasks and ordering of supplies.
• Support the Programs Manager and collaborate across SPIPA programs.

Skills

Confidentiality

Problem solving

Verbal & written communication

Teamwork

Education

Associate in Arts degree (A.A.)

High School Diploma + 3 years experience

Tools

Microsoft Office

Job description

Department: Family and Community Resources

Reports To: Family and Community Resources Programs Manager

F.L.S.A. Classification: Non-Exempt

Location: In Office

Range: 6/7 $26.15 - $27.93

Position Summary:

The Diaper Distribution Program Support Assistant performs administrative tasks in support of SPIPA's Family and Community Resources Programs which includes the Diaper Distribution Program (DDP). The incumbent will apply independent judgment, working within policies and procedures as established by grant requirements; Performs data entry and record maintenance; Assists Family and Community Resources Programs Manager and program staff with budgets, inventory control, and ordering. This position is located at the SPIPA Intertribal Professional Center (IPC) located on the Squaxin Island Reservation near Shelton, WA.

Job Responsibilities:

• Accepts applications and certifies household eligibility by applying program guidelines.
• Prepares and maintains DDP household case files with proper documentation. Ensures information is current, updating as necessary. Enters pertinent household certification data into the computer system.
• Receive diaper shipments, labels diapers for distribution, and deliver diapers when needed. Enters pertinent household certification data into the computer system.
• Provides DDP household with notice of eligibility within the requirements of the program guidelines. Notifies household of denial, termination, recertification, or need for additional information as applicable.
• Maintains and manages correspondence files, program files, and performs tasks delegated by the Family and Community Resources Programs Manager.
• Performs basic office functions not limited to phone answering, file development, supply ordering.
• Other duties as assigned.

The Diaper Distribution Program Support Assistant, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all Agency directives.

Minimum Requirements:

• Associate in Arts degree (A.A.) and two years of experience in the described work area or HS Diploma and three years of progressive work experience in clerical and administrative support duties.
• Three years demonstrated computer experience with Microsoft Office including Word, Excel, PowerPoint, Access and desktop publishing programs.
• The applicant must have the ability to maintain confidentiality and demonstrate good problem-solving skills.
• Must be able to communicate clearly verbally and in writing.
• Ability to work effectively, independently or cooperatively with others in a team environment.
• Must possess a valid State Driver's License and provide proof of automobile insurance.
• Must pass a background investigation, including relevant criminal history.

Physical Abilities:

Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; occasionally lifting medium objects generally less than 40 pounds. Occasional travel to Consortium Tribe locations and selected conferences and trainings. Ability to safely operate a motor vehicle.

Salary/Fringe Benefits:

Compensation for this position has a starting range of $26.15 - $27.93 depending on qualifications. Benefits include medical, dental, vision, life insurance, and Agency contribution to a retirement program.

Confidentiality:

This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

Equal Opportunity:

SPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes or Alaska Natives.Minimum qualifications must be fully met for all applicants to be considered for employment.

Drug-free Workplace:

SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves. This position requires successful completion of a pre-employment drug test.