Diaper Distribution Program Support Assistant

South Puget Intertribal Planning Agency; Shelton (WA); On-site; USD 36,000 - 38,000; Full time

Job summary

South Puget Intertribal Planning Agency (SPIPA) seeks a Diaper Distribution Program Support Assistant to provide clerical support for the Family and Community Resources Programs, including the Diaper Distribution Program. The role involves data entry, file maintenance, budgeting assistance, inventory control, and ordering, located at the IPC near Shelton, WA.

You will apply independent judgment within grant policies, maintain confidential information, and collaborate with program staff to ensure

Qualifications

• Associate in Arts degree or HS diploma with relevant experience.
• Three years demonstrated computer experience with Microsoft Office.
• Ability to maintain confidentiality and demonstrate good problem-solving skills.
• Clear verbal and written communication.
• Ability to work effectively, independently or cooperatively with others in a team environment.
• Must possess a valid State Driver’s License and provide proof of automobile insurance.
• Must pass a background investigation, including relevant criminal history.

Responsibilities

• Accept applications and certify household eligibility by applying program guidelines.
• Prepares and maintains DDP household files with proper documentation and enters data.
• Receive diaper shipments, label diapers, distribute, and enter data into system.
• Provide notice of eligibility or denial and notify households of recertification or needed info.
• Maintain correspondence and program files; assist Programs Manager.
• Perform basic office tasks: phones, filing, supply ordering.
• Other duties as assigned.

Skills

Data entry

Record maintenance

Budgeting

Communication

Organization

Education

Associate in Arts degree

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Access

Desktop publishing

Job description

Diaper Distribution Program Support Assistant

Department: Family and Community Resources

Reports To: Family and Community Resources Programs Manager

F.L.S.A. Classification: Non-Exempt

Location: In Office

Range: 6/7 $26.15 – $27.93

Position Summary

The Diaper Distribution Program Support Assistant performs administrative tasks in support of SPIPA’s Family and Community Resources Programs which includes the Diaper Distribution Program (DDP). The incumbent will apply independent judgment, working within policies and procedures as established by grant requirements; Performs data entry and record maintenance; Assists Family and Community Resources Programs Manager and program staff with budgets, inventory control, and ordering. This position is located at the SPIPA Intertribal Professional Center (IPC) located on the Squaxin Island Reservation near Shelton, WA.

Job Responsibilities

• Accepts applications and certifies household eligibility by applying program guidelines.
• Prepares and maintains DDP household case files with proper documentation. Ensures information is current, updating as necessary. Enters pertinent household certification data into the computer system.
• Receive diaper shipments, labels diapers for distribution, and deliver diapers when needed. Enters pertinent household certification data into the computer system.
• Provides DDP household with notice of eligibility within the requirements of the program guidelines. Notifies household of denial, termination, recertification, or need for additional information as applicable.
• Maintains and manages correspondence files, program files, and performs tasks delegated by the Family and Community Resources Programs Manager.
• Performs basic office functions not limited to phone answering, file development, supply ordering.
• Other duties as assigned.

The Diaper Distribution Program Support Assistant, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all Agency directives.

Minimum Requirements

• Associate in Arts degree (A.A.) and two years of experience in the described work area OR HS Diploma and three years of progressive work experience in clerical and administrative support duties.
• Three years demonstrated computer experience with Microsoft Office including Word, Excel, PowerPoint, Access and desktop publishing programs.
• The applicant must have the ability to maintain confidentiality and demonstrate good problem-solving skills.
• Must be able to communicate clearly verbally and in writing.
• Ability to work effectively, independently or cooperatively with others in a team environment.
• Must possess a valid State Driver’s License and provide proof of automobile insurance.
• Must pass a background investigation, including relevant criminal history.

Physical Abilities

Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; occasionally lifting medium objects generally less than 40 pounds. Occasional travel to Consortium Tribe locations and selected conferences and trainings. Ability to safely operate a motor vehicle.

Salary/Fringe Benefits

Compensation for this position has a starting range of $26.15 - $27.93 depending on qualifications. Benefits include medical, dental, vision, life insurance, and Agency contribution to a retirement program.

Confidentiality

This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

Equal Opportunity

SPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium Tribes, federally recognized Tribes or Alaska Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

Drug-free Workplace

SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves. This position requires successful completion of a pre-employment drug test.