Development Operations & Administration Manager

Montage Hotels & Resorts; Irvine (CA); On-site; USD 100,000 - 108,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) retirement plan

Daily Pay Opportunities

Hotel discounts

Free meals

LinkedIn Learning

Parental leave pay differential

Job summary

Montage International seeks a detail‑oriented Manager, Development & Administrative Services to lead the Development Department's administrative and operational functions. You will coordinate complex executive calendars and multi‑destination travel, manage communications, and support key development initiatives with a focus on efficiency and discretion.

In this role you’ll work with internal teams and external partners, ensuring deadlines are met, processes are improved, and a collaborative,

Qualifications

• Bachelor’s degree or 5-7 years of progressive experience in executive support, operations, development, hospitality or project management.
• Experience supporting senior executives and coordinating activities of a complex, fast-paced department.
• Extremely organized, detail oriented and efficient in planning and executing a heavy workload.
• Exceptional interpersonal and communication skills for diverse stakeholders.
• Strong customer service orientation and discretion with confidential information.

Responsibilities

• Oversee administrative and operational functions of the Development Department and support multiple development initiatives.
• Manage complex executive calendars and multi-destination domestic and international travel.
• Coordinate meetings, prepare agendas, materials and ensure timely travel arrangements and logistics.
• Support department communications, quarterly updates, and reporting requirements.
• Assist with contracts, confidentiality agreements and documentation with Legal, Finance and other stakeholders.
• Identify and implement process improvements to enhance efficiency and collaboration.
• Foster a positive team culture and flexible, proactive problem solving.

Skills

Executive support

Travel planning

Communication

Discretion

Stakeholder management

Multitasking

Collaboration

Education

Bachelor’s degree

5-7 years experience

Tools

Microsoft Office

Adobe Acrobat

Nitro PDF

Project management tools

Job description

Montage International seeks a detail‑oriented Manager, Development & Administrative Services to lead the Development Department's administrative and operational functions. You will coordinate complex executive calendars and multi‑destination travel, manage communications, and support key development initiatives with a focus on efficiency and discretion.

In this role you’ll work with internal teams and external partners, ensuring deadlines are met, processes are improved, and a collaborative,