Development & Membership Administrative Specialist

Boyce Thompson Arboretum; Arizona; On-site; USD 38,000 - 52,000; Full time

Job summary

Boyce Thompson Arboretum seeks a Development and Membership Administrative Assistant to support donor and member experiences through precise recordkeeping, timely communications, and efficient operations. You will work with the Development team to manage CRM data, events, and stewardship activities, ensuring confidentiality and high-quality service.

The role emphasizes accuracy, collaboration, and the ability to handle multiple tasks, including board support and onsite events.

Qualifications

• Associates degree in Office Administration is required; 1+ year experience in office administration or related field.
• Experience with fundraising special events is required.
• Experience in membership services within a nonprofit is required.
• Experience with donor databases, notably Altru, Blackbaud, and Virtuous is preferred.
• Experience creating digital communications and basic graphic design with Canva or Constant Contact is a plus.

Responsibilities

• Provide essential administrative, operational, and data support to the Development team.
• Support donor and member processes, records, communications, and stewardship.
• Coordinate calendars, events, reports, and communications for donor outreach.
• Maintain accurate records and SOPs for the department.
• Assist with board meetings, committees, and executive support as needed.

Skills

Fundraising databases

Membership program administration

CRM data-entry

External relationship building

Self-starter

Teamwork

Flexible hours

Education

Associates degree in Office Administration

Fundraising events experience

Nonprofit membership services experience

Donor databases (Altru/Blackbaud/Virtuous)

Canva or Constant Contact design tools a plus

Tools

Canva

Constant Contact

Job description

Boyce Thompson Arboretum seeks a Development and Membership Administrative Assistant to support donor and member experiences through precise recordkeeping, timely communications, and efficient operations. You will work with the Development team to manage CRM data, events, and stewardship activities, ensuring confidentiality and high-quality service.

The role emphasizes accuracy, collaboration, and the ability to handle multiple tasks, including board support and onsite events.