Executive Assistant for a Nature-Focused Nonprofit Leader

Boyce Thompson Arboretum; Arizona; On-site; USD 55,000 - 75,000; Full time

Job summary

Boyce Thompson Arboretum is seeking an Executive Assistant who thrives in a nonprofit environment and supports the Executive Director and Senior Leadership Team. The role acts as a liaison to the Board of Directors and oversees administrative processes for executives and committees.

The Executive Assistant ensures confidential handling of information, manages calendars and correspondence, coordinates meetings, travel, and special projects, and supports HR and donor engagement initiatives across

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related field.
• Three years of varied and increasingly responsible office and/or administrative support experience.
• Minimum of one year experience supporting an executive level position.
• Must have a valid AZ Driver’s License or ability to obtain one; clean driving record required.

Responsibilities

• Manage the Executive Director’s calendar, correspondence and electronic communication; draft correspondence and invitations.
• Provide administrative support to meetings, minutes, and Board materials.
• Coordinate databases, electronic spreadsheets and filing systems.
• Prepare the Executive Director for meetings and events; plan events as needed.
• Support HR, safety records, and donor engagement as it relates to the Executive Director.
• Coordinate travel and expense reporting for senior leadership; oversee confidential communications.

Skills

Calendar management

Executive support

Administrative tasks

Communication

Meeting coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

SharePoint

Outlook

Job description

Boyce Thompson Arboretum is seeking an Executive Assistant who thrives in a nonprofit environment and supports the Executive Director and Senior Leadership Team. The role acts as a liaison to the Board of Directors and oversees administrative processes for executives and committees.

The Executive Assistant ensures confidential handling of information, manages calendars and correspondence, coordinates meetings, travel, and special projects, and supports HR and donor engagement initiatives across