Executive Assistant to Leadership & Board - Nonprofit

Boyce Thompson Arboretum; Superior (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Boyce Thompson Arboretum in Superior, AZ is seeking an Executive Assistant who provides comprehensive administrative support to the Executive Director and coordinates governance processes.

You will manage calendars, travel, expense reports, board communications, and special projects while maintaining confidentiality.

A Bachelor's degree and 3 years of executive-support experience are required; AZ driver’s license is preferred.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 3 years of varied and increasingly responsible office/admin support experience.
• Minimum of 1 year experience supporting an executive-level position.

Responsibilities

• Manage the Executive Director’s calendar, correspondence, and electronic communication; draft correspondence and ensure timely response; extend invitations on behalf of the Executive Director.
• Act as liaison to the Board of Directors and provide admin support for meetings, minutes, and document uploads.
• Provide general admin support including filing, maintaining databases, and basic office tasks.
• Prepare the Executive Director for meetings, speaking engagements, and events; plan events as needed.
• Support special projects and drive them to completion.
• Assist HR Generalist and Safety Officer with safety records and materials.
• Plan and support donor engagement and HR communications as needed.

Skills

Verbal and written communication

Organization & time management

Discretion & confidentiality

Problem solving

Microsoft Office proficiency

English fluency

Education

Bachelor's degree in business/office administration

Tools

Microsoft Office Suite

Job description

Boyce Thompson Arboretum in Superior, AZ is seeking an Executive Assistant who provides comprehensive administrative support to the Executive Director and coordinates governance processes.

You will manage calendars, travel, expense reports, board communications, and special projects while maintaining confidentiality.

A Bachelor's degree and 3 years of executive-support experience are required; AZ driver’s license is preferred.