Development Coordinator, Thunderbird School of Global Management

Arizona State University; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid vacation and holidays

Parental leave

Tuition reductions

Professional development

$30 bi-weekly cell phone reimbursement

Job summary

The ASU Foundation seeks a Development Coordinator for Thunderbird School of Global Management. The role supports senior alumni and development officers, handles meeting scheduling, travel logistics, and reporting across the engagement team.

You’ll assist with donor communications, expense processing, and data management in Salesforce and Workday. Strong organizational and communication skills, high discretion, and the ability to work independently or in a team are essential.

Qualifications

• Bachelor’s degree in a related field or current enrollment.
• 1–3 years of administrative support experience with coordination duties.
• Experience with fundraising or donor relations is preferred.

Responsibilities

• Provide admin support for donor relations and annual giving activities.
• Support project management and coordinate meetings, travel, and logistics.
• Prepare reports, minutes, and communications; process expense reports.
• Enter data into Salesforce and Workday; assist with travel arrangements.

Skills

Organizational skills

Communication

Discretion & judgment

Team collaboration

Initiative

Confidentiality

Accounting & budgeting

Education

Bachelor's degree in related field

Tools

Salesforce

Workday

Database management

Microsoft Word

Excel

PowerPoint

Job description

Development Coordinator, Thunderbird School of Global ManagementThe Development Coordinator is a key member of the Office of Alumni Engagement, directly supporting senior alumni and development officers for Thunderbird and providing overall administrative support to the engagement team at large. Reporting to the Director of Engagement and Campaigns, the Program Coordinator routinely interacts with individuals at all levels of Thunderbird, the ASU Foundation, Enterprise Partners, and the University, including executive leadership, alumni, and donors to analyze problems, provide solutions, and make decisions that will benefit the team’s overall organization. Key areas of responsibility include providing professional and administrative support to Thunderbird’s engagement team including, internal and external executive-level meeting scheduling and support, payment processing, expense and other ad hoc reporting.What you’ll doAssists with administrative tasks related to donor relations and annual giving, such as weekly thank-you letters, scholarship letters, list pulls, and annual appeal mailersSupports project management for the engagement team, including managing project management softwareSupports complex and highly varied internal and external meetings and events, working to secure meeting spaces, coordinate technology and logistics, and prepare materials as neededSchedules in-person and virtual meetings, as well as conference calls, coordinating logistics as needed for all meetings including internal and external stakeholdersExtracts and analyzes information through reports (both pre-existing and customized) from Workday and SalesforceProcesses and approves expense reports, ensuring that expenses submitted are accurately coded and follow Enterprise Partners and ASU travel and credit card policyCoordinates travel and logistics for senior leaders. Assists with booking flights, hotels, and coordinating meetings while following required ASU and Foundation travel procedures. Secures necessary travel approvalsScreens telephone calls, emails, and in-office visitors to resolve routine and complex inquiriesAssists with the planning and execution of donor and alumni visitsPrepares presentations, correspondence, reports, meeting minutes, event briefings, and other documentsInputs data into Salesforce including, but not limited to, contact reports and updated contact informationMakes travel reservations and itineraries; determines and prepares background materials for leadershipResponsible for various tasks such as packaging, verifying content for shipping, receiving packages, and ordering suppliesMaintains subscriptions and membershipsMaintains an orderly filing system, primarily electronic filesPrioritizes workload to meet unit/department’s needsWhat you'll needExcellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasksExcellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poiseAbility to make independent judgements and coordinate office details in conjunction with policies and proceduresCollaborative style coupled with an ability to work both independently and as part of a team, with little supervisionAbility to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the UniversityAbility to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unitAbility to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect informationKnowledge of office and administrative practices and principlesKnowledge and skill in accounting and budgeting procedures and technique, and web-based financial systemsAdvanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database managementIf this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is requiredRelevant qualificationsBachelor’s degree in a related field, or currently enrolled in bachelor's degree programOne (1) to three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities, includes at least one (1) year of database management experienceOr any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achievedPreferred education and experienceOne (1) to (3) years of experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit or development environmentExperience with Salesforce and WorkdayPreferred skills and abilitiesKnowledge of fundraising and prospect management databasesBenefitsComprehensive benefits package, including medical, dental, and vision insurance401(k) plan with matching employer contribution22 days of vacation time11 holidays, including your birthdayParental leaveSignificant tuition reductionsProfessional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest$30 bi-weekly cell phone reimbursementAbout ASU FoundationThe ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.At the ASU Foundation we valueCharacterWe prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.ServiceWe are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.InnovationInnovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.The ASU Foundation is an Equal Opportunity Employer