Foundation Operations Coordinator

ASU Foundation for a New American University; Tempe (AZ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional development

Generous vacation and holidays

Tuition reductions

Job summary

The ASU Foundation for a New American University is seeking a Foundation Operations Coordinator to provide professional and general administrative support across departments. Responsibilities include budgeting, donor correspondence, complex scheduling, and related tasks to support organizational success.

You will handle confidential communications, coordinate meetings, assist with budgets, prepare reports, and manage data in Salesforce.

Qualifications

• Bachelor's degree in a related field or current enrollment in a bachelor’s program
• Three (3) years of professional administrative support experience coordinating operational activities
• Two (2) years of database management experience

Responsibilities

• Supports assigned departments/units within the ASU Foundation
• Composes confidential correspondence as directed
• Schedules meetings and coordinates logistics for internal and external stakeholders
• Provides advanced planning for complex meetings with cross‑functional teams
• Screens calls and visitors and resolves inquiries
• Prepares presentations and reports from rough drafts or notes
• Provides budget analysis for units and prepares reports for budget managers
• Prepares fundraising and Workday reports as directed
• Inputs data into Salesforce and maintains contact reports and opportunities
• Keeps up to date on policies affecting role and department
• Prioritizes workload to meet evolving priorities
• Arranges travel reservations and itineraries
• Pays invoices and handles mail distribution and document signing
• Maintains electronic filing system

Skills

Budgeting

Scheduling

Communication

Office suite

Salesforce

Workday

Database management

Education

Bachelor's degree

Three years admin exp.

Two years database experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Foundation Operations Coordinator

The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.

What you’ll do

• Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams
• Composes confidential correspondence as directed
• Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders
• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
• Screens telephone calls and visitors, to resolve routine and complex inquiries
• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
• Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers
• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
• Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success
• Prioritizes workload to meet ASU Foundation evolving priorities
• Makes travel reservations and itineraries as needed
• Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed
• Maintains an orderly filing system, primarily electronic files

What you’ll need

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
• Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
• Knowledge of office and administrative practices and principles
• Advanced Internet skills
• Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

Relevant qualifications

• Bachelor's degree in a related field, or currently enrolled inbachelor's degree program
• Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
• Two (2) years database management experience

Preferred Education and Experience

• Bachelor's degree in Business Administration
• Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) plan with matching employer contribution
• 22 days of vacation time
• 11 holidays, including your birthday
• Parental leave
• Significant tuition reductions
• Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
• $30 bi-weekly cell phone reimbursement

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation we value

Character

We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service

We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation

Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.