Engagement & Development Coordinator

ASU Foundation for a New American University; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with matching contributions

22 days of vacation

11 holidays including birthday

Parental leave

Tuition reductions

Professional development opportunities

Cell phone reimbursements

Job summary

ASU Foundation for a New American University is seeking a Development Coordinator to support Thunderbird’s engagement team and senior alumni, handling scheduling, reporting, travel, and donor communications. The role involves detailed administrative work, data entry in Salesforce, and coordination of meetings and events with both internal and external stakeholders.

You will assist with budgets, expense processing, and maintaining organized electronic files while supporting the Planning and

Qualifications

• Bachelor’s degree or currently enrolled in a bachelor’s program.
• 1–3 years of admin support experience, including coordination of operational activities.
• Experience with database management.

Responsibilities

• Provide administrative support to the Thunderbird engagement team and donors, including meeting scheduling, reporting, and correspondence.
• Manage project activities and project management software for the engagement team.
• Plan and execute internal and external meetings and events, secure spaces, coordinate technology and logistics, and prepare materials.
• Schedule in-person and virtual meetings and conference calls, coordinating logistics for stakeholders.
• Extract and analyze information from Workday and Salesforce via reports.
• Process and approve expense reports according to travel and credit card policies.
• Coordinate senior leaders’ travel, including flights and hotels, following procedures and securing approvals.
• Screen calls and emails and assist with donor/alumni visits.
• Prepare presentations, correspondence, reports, minutes, and event briefings; input data into Salesforce.
• Make travel reservations and prepare background materials for leadership.
• Handle packing, shipping verification, and ordering of supplies; maintain subscriptions and electronic filing.
• Prioritize workload to meet department needs.

Skills

Organization

Interpersonal skills

Written communication

Verbal communication

discretion and tact

Independent judgment

Team collaboration

Initiative

Confidentiality

Office administration

Budgeting knowledge

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database management

Education

Bachelor’s degree in a related field

Tools

Salesforce

Workday

Windows-based software

MS Office suite

Job description

ASU Foundation for a New American University is seeking a Development Coordinator to support Thunderbird’s engagement team and senior alumni, handling scheduling, reporting, travel, and donor communications. The role involves detailed administrative work, data entry in Salesforce, and coordination of meetings and events with both internal and external stakeholders.

You will assist with budgets, expense processing, and maintaining organized electronic files while supporting the Planning and