Development Coordinator

Dartmouth College; Lebanon (NH); Hybrid; USD 50,000 - 58,000; Full time

Job summary

Dartmouth College in Lebanon, NH, seeks a Development Coordinator in the Arts & Sciences Development Office to support fundraising, scheduling, travel, budgets, and data tasks. The role collaborates with the AVP and the full team to drive engagement and cultivation efforts.

The position emphasizes organization, confidentiality, and professional communication while coordinating events and meetings across the department. A 5+ year background in academic administrative work is preferred.

Qualifications

• Five years of demonstrated complex administrative support or office experience in related field, preferably in an academic setting.
• High level of initiative, autonomy, and attention to detail with commitment to accuracy and producing high-quality work.
• Excellent communication and interpersonal skills, diplomacy, and commitment to professionalism.
• Excellent customer service and team orientation with ability to effectively collaborate with others.
• Ability to maintain flexibility in a changing, fast-paced work environment.
• Excellent organizational and project management skills, including ability to prioritize multiple projects/tasks, plan ahead, and work independently.
• Strong technical literacy; highly skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and other database management software; aptitude for learning new systems.
• Good judgment and ability to interact with a diverse group of people internally and external to Dartmouth.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling and travel arrangements.

Responsibilities

• Administrative support for the A&S Development team towards cultivating, soliciting, and engaging alumni, donors, and volunteers.
• Coordinate travel planning and itinerary preparation; manage expense transactions per Dartmouth policies.
• Prepare correspondence, reports, and materials; proofread for accuracy and edit as needed.
• Assist communications materials and presentations for volunteer committees; participate in team meetings.
• Support data management needs using Advance, Power BI, and Data Warehouse; create reports and presentations.

Skills

Administrative support

Initiative

Communication skills

Customer service

Team collaboration

Flexibility

Organizational skills

Project management

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Position Information

Posting date 06/27/2025

Open Until Filled Yes

Position Number

Position Number 1129363

Position Title

Hiring Range Minimum

Hiring Range Minimum $23.94

Hiring Range Maximum

Hiring Range Maximum $28.00

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

Monday - Friday, 8:00 AM - 5:00 PM or similar hours. This position offers a hybrid work arrangement with a blend of onsite and remote work to support the work of our team. Our hire will need to be within commuting distance to campus.

Location of Position

Lebanon, NH

Remote Work Eligibility? Hybrid

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Serving as a key member of the Arts & Sciences Development Office, the Development Coordinator is responsible for a variety of administrative activities that support fundraising and engagement efforts to advance the mission of the school of Arts & Sciences. Reporting to the Associate Vice President, and supporting the full A&S Development team, this role will provide comprehensive scheduling support, travel coordination, budget maintenance and invoice processing, data management and reporting, conducts research for special projects, and assists in planning and executing strategic development meetings, events, and communications plans for cultivation, solicitation, and stewardship activities.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Five years of demonstrated complex administrative support or office experience in related field, preferably in an academic setting

* High level of initiative, autonomy, and attention to detail with commitment to accuracy and producing high-quality work

* Excellent communication and interpersonal skills, diplomacy, and commitment to professionalism

* Excellent customer service and team orientation with ability to effectively collaborate with others

* Ability to maintain flexibility in a changing, fast-paced work environment

* Excellent organizational and project management skills, including ability to prioritize multiple projects/tasks, plan ahead, and work independently

* Strong technical literacy; highly skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and other database management software; aptitude for learning new systems

* Good judgment and ability to interact with a diverse group of people internally and external to Dartmouth

* Discretion and confidentiality with donor-related information and sensitive matters

* Strong writing and proofreading skills

* Ability to understand, facilitate, and implement complex scheduling and travel arrangements

Preferred Qualifications

* Demonstrated ability to take personal risks in resolving challenges in a complex work environment

* Customer orientation experience with high-level clients and senior members of an organization

* Experience working with volunteers is desirable

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required

Administrative Support: Provides administrative support for the A&S Development team towards the goal of cultivating, soliciting, and engaging top alumni, parents, and friends of Dartmouth. Coordinates comprehensive travel planning and itinerary preparation; processes expense transactions in accordance with Dartmouth's policies and procedures. Work includes but is not limited to the preparation of correspondence, reports, and other materials with the responsibility of proofreading for accuracy and making editorial changes and/or suggestions, often securing pertinent information from multiple sources. Helps with communications materials and presentations for volunteer committees. Participates in team meetings in support of departmental fundraising efforts and associated activities, and completes tasks such as agenda development, scheduling, presentation support, and communications.

Data Management: Supports data management needs of team, using content management systems (including Advance, Power BI, and Data Warehouse) in daily operations. Inputs, extracts, organizes, and synthesizes data to create reports and presentations that facilitate the assessment of committee, donor, budget, and event work. Uses software for email marketing, and tracks event attendance in our content management system. Effectively and efficiently uses word processing, spreadsheets, and power point operations to perform individual tasks and manage projects. Updates and maintains a variety of highly confidential records used to ensure proper distribution and coordination of information among Advancement teams. Transmits gifts and verbal/written gift commitments from donors to Gift Recording Office following current best practices and guidelines. Uses sound judgment regarding the disclosure of confidential or sensitive information

Departmental Liaison: Effectively communicates with a range of offices within A&S, central Advancement, and across the institution to help meet programming objectives. Professionally represents the school to volunteers, donors, alumni, and vendors. Ensures consistency in processes and communications in support of fundraising, metrics, event planning, and other activities within the team. Active participant in knowledge sharing to build skills among the team and foster positive team collaborations. Performs special services for donors, prospects, and volunteers, such as responding to information requests, arranging special appointments and presentations. Work includes but is not limited to responding, tracking, and following through on all requests while providing guidance, detailed information, and answers to questions in a thoughtful and thorough manner

Event Support: Assists in supporting programming and events designed specifically to engage alumni and families of the Dartmouth undergraduate community. This support includes organizing special events, designing event communications, mailing hard copy and electronic invitations, coordinating logistics (including tracking of budgets and expenses) and other activities with various services.

Performs other duties as assigned

Percentage Of Time

Percentage Of Time 30%

Percentage Of Time

Percentage Of Time 30%

Percentage Of Time

Percentage Of Time 25%

Percentage Of Time

Percentage Of Time 10%

Percentage Of Time

Percentage Of Time 5%

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-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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-- Performs other duties as assigned.

Supplemental Questions

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• If you would like to add more information to your answer, please specify here: (Open Ended Question)