Development Assistant, Real Estate Division

UJA Federation of New York; New York (NY); Hybrid; USD 43,000 - 58,000; Full time

Job summary

UJA Federation of New York is seeking a proactive Development Assistant to support its Real Estate fundraising team. The role blends administrative duties with event coordination and donor engagement, in a fast-paced, high-energy environment.

Based in New York City, the hybrid position requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple tasks while meeting deadlines. This role reports to the Real Estate Division Manager.

Qualifications

• Proficiency in Microsoft Office Suite, including Excel and Outlook.
• Experience with CRM or data management databases preferred.
• Detail-oriented, proactive, with strong time management.
• Ability to manage multiple projects in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.

Responsibilities

• Provide support for Real Estate team across events, programs, campaigns, and donor engagement.
• Organize room reservations, food orders, AV, and event logistics.
• Prepare materials for events and committee meetings, including name tags and shipments.
• Provide accurate mailing lists to marketing for invites and eblasts.
• Process pledges and payments using internal systems.
• Attend events to support the team and collect attendance data for CRM import.
• Assist in creating commemorative journals for major honoree events.
• Reply to emails timely and maintain professional correspondence.
• Create reports, lists, and charts from fundraising systems.

Skills

Microsoft Office Suite

Detail-oriented

Time management

Independent work

Organizational skills

Excellent communication

Team player

Tools

CRM systems

SharePoint

Job description

Job Category: Campaign

Requisition Number: DEVEL002475

• Posted : October 1, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

130 E 59th St
New York, NY 10022, USA

Description

Position Summary:

UJA’s Real Estate division is comprised of leading professionals in the industry who set the industry standard for philanthropy. The division seeks a proactive, self-motivated, and flexible Development Assistant to provide essential administrative support to the division’s fundraising efforts. The activities of the Real Estate division are fast-paced and high energy; therefore, this role requires a team-player with the ability to multi-task, trouble-shoot, and be a forward-thinker.

Major Responsibilities:

• Provide support for Real Estate team across events, programs, campaign, and donor engagement opportunities, as well as for broader FRD initiatives.

Event Support:

• Organize room reservations, food orders, AV requirements, and event logistics, coordinating with the Events team and other internal/external resources
• Prep for events and committee meetings, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed
• Provide accurate mailing lists to marketing for invites and eblasts
• Process pledges and payments in a timely manner using internal systems
• Attend events to provide support and assistance for the team
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up
• Assist in the creation of commemorative journals for major honoree events

Administrative:

• Reply to emails and independently respond to situations or inquiries in a timely and professional manner as appropriate whether written or verbal
• Use internal systems to create accurate and useful reports, lists, and charts on a timely basis
• Understand and use fundraising systems, including entering, retrieving, and producing data reports
• Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
• Take meeting notes and share them with necessary staff
• Maintain departmental files on internal servers
• Schedule meetings and maintain calendar using Outlook and internal calendars
• Process expense reports for supervisors
• Process and follow up on print production and supply orders
• Assemble external mailings
• Monitor accurate upkeep of the team’s portfolio of donors
• Provide general support to fundraisers on team
• Perform other work-related duties as assigned
• Attend training on office systems and procedures to stay up to date on those systems and procedures, serving as a resource to the team.

Qualifications and Competencies:

• Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, Teams, and Canva
• Experience with CRM or other data management databases preferred
• Detail-oriented, proactive, with strong time management skills
• Possesses the confidence to work independently and the ability to manage and prioritize multiple projects in a fast-paced environment and under tight deadlines
• Excellent organizational skills and an ability to learn and understand systems and procedures
• Excellent interpersonal, written and verbal communication skills
• Maturity and professionalism
• Positive work ethic and ability to work as part of a team.
• Flexibility to work at events and programs when required, some of which are outside of normal business hours.

Salary Information:

The salary for this role is $50,000 annually.

Reporting Information:

This role reports to the Manager, Real Estate Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.