Development Assistant - Operations in the Trust

Boston Children’s Hospital; Boston (MA); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

Boston Children's Hospital Trust is seeking a Development Assistant to provide general administrative support for the BCH Trust, the fundraising department of Boston Children's Hospital. This role supports a 220+ person fundraising team with office, event, and training-material duties.

The role requires strong communication, relationship-building, and organizational skills; four days per week onsite. Bachelor's degree preferred and would replace the experience requirement, with additional

Formación

• Min of an Associate’s Degree and 4 years of fundraising related work experience.
• 3
• Bachelor’s degree preferred and would replace the experience requirement.
• 5
• One additional year of development, marketing, events or customer service experience required, preferably at BCH.

Responsabilidades

• Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests, assisting with parking validations for donor visitors, and providing other basic administrative help as necessary.
• Supports the maintenance and inventory of office, mailroom, and kitchen supplies.
• Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.
• Supports the development of training materials, and office procedure documentation for onboarding new and instructing existing staff.
• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget
• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event
• Supports supervisor with projects and preparation of reports and documents, as needed.

Conocimientos

Strong communication skills

Relationship building

Critical thinking

Problem solving & process improvement

Time management

Educación

Associate’s degree

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

Job/Department Summary:

The Development Assistant provides general administrative support for the Boston Children's Hospital Trust, the fundraising department of Boston Children's Hospital. This role is part of the Trust Administrative Services team providing general office support for a 220+ person fundraising department.

Responsibilities:

• Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests, assisting with parking validations for donor visitors, and providing other basic administrative help as necessary.


• Supports the maintenance and inventory of office, mailroom, and kitchen supplies.


• Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.


• Supports the development of training materials, and office procedure documentation for onboarding new and instructing existing staff.


• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget


• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event


• Supports supervisor with projects and preparation of reports and documents, as needed.

Education/Requirements:

• Min of an Associate’s Degree and 4 years of fundraising related work experience. Bachelor’s degree preferred and would replace the experience requirement. One (1) additional year of development, marketing, events or customer service experience required, preferably at BCH.

Experience:

• Ability to develop strong relationships with others and fosters a positive organization and brand image.


• Demonstrates good critical thinking skills


• Strong communication (written and verbal) skills


• Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint); Ability to work with data and databases


• Ability to proactively problem solve and recommend process improvements


• Good time management skills


• This position would require four days per week onsite **