Development Assistant - Operations in the Trust

Boston Children's Hospital; Boston (MA); On-site; USD 50,000 - 60,000; Full time

Job summary

Boston Children's Hospital Trust, the fundraising arm of Boston Children's Hospital, seeks a Development Assistant to provide general administrative support to a 220+ person department. This role sits in Trust Administrative Services and covers office operations, events, and onboarding tasks.

Key duties include answering phones, mail, visitor greeting, coordinating conference rooms, preparing invoices, assisting with training materials, maintaining supplies, and supporting budget tracking and

Qualifications

• Associate's degree and 4 years of fundraising related work experience; bachelor's degree preferred.
• One additional year of development, marketing, events or customer service experience, preferably at BCH.

Responsibilities

• Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests.
• Assists with parking validations for donor visitors and provides other basic administrative help as necessary.
• Supports maintenance and inventory of office, mailroom, and kitchen supplies.
• Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.
• Supports development of training materials and onboarding documents for staff.
• Prepares invoices for the department and reconciles monthly bills with budget as needed.
• Assists in coordinating logistics for events, tracking attendance and securing room space.
• Supports supervisor with projects and preparation of reports and documents.

Education

Associate's Degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Job/Department Summary:

The Development Assistant provides general administrative support for the Boston Children's Hospital Trust, the fundraising department of Boston Children's Hospital. This role is part of the Trust Administrative Services team providing general office support for a 220+ person fundraising department.

Responsibilities:

• Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests, assisting with parking validations for donor visitors, and providing other basic administrative help as necessary.


• Supports the maintenance and inventory of office, mailroom, and kitchen supplies.


• Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.


• Supports the development of training materials, and office procedure documentation for onboarding new and instructing existing staff.


• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget


• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event


• Supports supervisor with projects and preparation of reports and documents, as needed.

Education/Requirements:

• Min of an Associate's Degree and 4 years of fundraising related work experience. Bachelor's degree preferred and would replace the experience requirement. One (1) additional year of development, marketing, events or customer service experience required, preferably at BCH.

Experience:

• Ability to develop strong relationships with others and fosters a positive organization and brand image.


• Demonstrates good critical thinking skills


• Strong communication (written and verbal) skills


• Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint); Ability to work with data and databases


• Ability to proactively problem solve and recommend process improvements


• Good time management skills


• This position would require four days per week onsite **

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T‑passes. Experience the benefits of passion and teamwork.