Development Assistant

Mission Connect; Hillsborough (CA); On-site; USD 34,000 - 41,000; Part time

Job summary

Private School in Hillsborough, CA seeks a Part-time Development Assistant to support the advancement office. The role emphasizes organized, proactive coordination of gift processing, event logistics, and donor communications, in collaboration with staff.

This position is ideal for a detail-oriented, collaborative professional. Responsibilities include onsite gift entry, preparation of solicitation materials, scheduling, donor visits, and volunteer coordination, with a focus on efficiency and

Qualifications

• Experience in nonprofit or school development offices preferred.
• Strong organizational skills and attention to detail.
• Proficient with donor databases and Google Workspace.

Responsibilities

• Coordinate intake and routing of gifts for processing.
• Process acknowledgement letters and mailings promptly.
• Run and print giving reports as needed.
• Support gift entry, recording, and acknowledgement processes.
• Prepare gift solicitation packets and maintain documentation.
• Ensure secure handling of gift records (physical and digital).
• Serve as onsite contact for daily gift activity.
• Provide general admin support to the Advancement team.
• Assist with meetings, events, and donor visits.
• Monitor inventory of advancement materials.
• Coordinate logistics for gift entry with the Business Office.

Skills

Administrative experience

Development office experience

Organizational skills

Communication skills

Donor database management

Google Workspace

Job description

Job Title: Development Assistant

Location: Hillsborough, CA

Company: Private School

Job Type: Part-time

Hourly Rate: $25-30

About the Role:

The school seeks a Part-time Development Assistant to support the advancement department. Seeking a detail-oriented and collaborative Development Assistant to support the daily operations of the Advancement Office. This part-time role is essential to ensuring smooth coordination of advancement activities and on-campus logistics, especially in partnership with the team member responsible for gift entry and processing. The Development Assistant will work closely with Advancement staff and school colleagues to facilitate office support, meeting preparation, volunteer coordination, event logistics, and the operational needs connected to gift processing. The ideal candidate will bring strong organizational skills, a proactive spirit, and a can‑do attitude to this dynamic, mission‑driven team.

Key Responsibilities:

Onsite Gift Entry & Logistics Support

• Coordinate the intake and routing of gifts to the appropriate Advancement team member for processing.
• Manage the printing, signing, and mailing process for all acknowledgement letters in a timely and accurate manner.
• Run and print giving reports as needed.
• Provide essential administrative support of the gift entry, recording, and acknowledgement process.
• Prepare gift solicitation packets and ensure accurate documentation is maintained.
• Help ensure physical and digital gift records are handled securely and confidentially.
• Serve as an onsite contact for any questions related to daily gift activity.

Office and Administrative Support

• Provide general administrative support to the Advancement team, including scheduling, scanning, filing, supply management, and mail handling.
• Assist with preparation for meetings, events, and donor visits (e.g., printing materials, ordering food, setting up rooms).
• Monitor and replenish inventory of advancement materials (e.g., letterhead, envelopes, acknowledgement cards).
• Serve as the onsite point of contact for coordinating logistics and support related to gift entry, including liaising with the Business Office as needed.

Event and Volunteer Support

• Assist in the preparation and onsite execution of Advancement events (e.g., donor receptions, campaign meetings, volunteer gatherings).
• Help manage volunteer logistics, including materials prep, hospitality, and space coordination.
• Support gift acknowledgment processes by helping organize thank‑you notes, mailings, and donor touchpoints.

Qualifications:

• Previous administrative or development office experience preferred, particularly in nonprofit or school settings.
• Excellent organizational skills, attention to detail, and follow-through.
• Strong interpersonal and communication skills, both verbal and written.
• Comfort with technology and proficiency in donor database management and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Ability to handle confidential information with discretion and professionalism. Reliable, flexible, and able to manage multiple tasks in a fast‑paced, team‑oriented environment.