Development Department Assistant

The Consortium of Jewish Day Schools; Huntington Beach (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Hebrew Academy in Huntington Beach, CA, is seeking a proactive Development Department Assistant to support fundraising, donor engagement, and office operations. The role blends administrative duties with donor communications, event coordination, and front-desk hospitality.

The ideal candidate is organized, personable, tech-savvy, and passionate about supporting a mission-driven team in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–3 years in nonprofit development, administrative support, or operations.
• Strong organizational and communication skills.
• Proficiency in Google Suite; familiarity with CRM systems and QuickBooks is a plus.
• Friendly, resourceful, and comfortable in a fast-paced, multi-tasking environment.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Provide administrative support to the Development Department, including calendar management, meeting prep, and donor communications.
• Maintain accurate donor records and process gifts.
• Draft thank-you letters, pledge reminders, and fundraising reports.
• Coordinate logistics for donor events and internal meetings.
• Manage daily office operations: order supplies, welcome visitors, answer calls, and maintain a professional front desk.
• Support special projects, communications, and database updates across departments.

Skills

Organizational skills

Communication skills

Discretion

Professionalism

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Google Suite

CRM systems

QuickBooks

Job description

Job Title: Development Department Assistant
Location: Hebrew Academy | Huntington Beach, CA
Status: Full-Time | In-Person

Position Overview: Hebrew Academy is seeking a proactive, detail-oriented Development Department Assistant to support our fundraising, donor engagement, and general office operations. This is a highly collaborative role that blends administrative support, donor communication, event coordination, and front-desk hospitality. The ideal candidate is organized, personable, tech-savvy, and passionate about helping a mission-driven team thrive.

Key Responsibilities

• Provide administrative support to the Development Department, including calendar management, meeting prep, and donor communications.

• Maintain accurate donor records and process gifts.

• Draft thank-you letters, pledge reminders, and fundraising reports.

• Coordinate logistics for donor events and internal meetings.

• Manage daily office operations: order supplies, welcome visitors, answer calls, and maintain a professional front desk.

• Support special projects, communications, and database updates across departments.

Qualifications

• Bachelor’s degree or equivalent work experience.

• 1–3 years in nonprofit development, administrative support, or operations.

• Strong organizational and communication skills.

• Proficiency in Google Suite; familiarity with CRM systems and QuickBooks is a plus.

• Friendly, resourceful, and comfortable in a fast-paced, multi-tasking environment.

• High level of discretion and professionalism when handling confidential information.

Compensation

• Starting Salary: $53,000, depending on experience