Development Assistant

Perez Art Museum Miami; Miami (FL); On-site; USD 26,000 - 29,000; Full time

Job summary

T E C Industrial Inc in Miami, FL seeks a Development Assistant to support the Development Department with administrative tasks, donations and event payments, invoicing, acknowledgements, and donor communications.

The role requires a 4-year degree, strong interpersonal and written communication skills, proficiency with Word, Excel, PowerPoint, and Adobe Acrobat, and flexibility to work evenings and weekends as needed.

Qualifications

• Bachelor’s degree required.
• Excellent interpersonal and written communications skills.
• Ability to work independently and manage multiple projects.
• Proficient in MS Word, Excel, PowerPoint and Adobe Acrobat.
• Willingness to work extended evenings and weekend hours.
• Knowledge of Altru database is a plus.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Process donations, event and membership payments.
• Create and send invoices and acknowledgements.
• Maintain digital donor files and update records in database.
• Coordinate donor kits and meeting materials.
• Support event planning and execution for fundraising events.
• Assist senior leadership with meeting materials and minutes.

Skills

Interpersonal skills

Verbal communication

Written communication

Problem solving

Adaptability

Organization

Teamwork

Time management

Attention to detail

Availability for evenings/weekends

Education

Bachelor’s Degree

Tools

Altru database

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Job description

• Location 1103 Biscayne Boulevard,Miami, FL, 33132,United States
• Base Pay $19.00 - $21.00 / Hour
• Relocation Expense Covered No
• Employee Type Full Time
• Required Degree 4 Year Degree
• Travel 10%
• Manage Others No

Contact information

Description

Position Overview: The Development Assistant will work closely with all members of the Development Department to complete all administrative tasks associated with department activities. This includes processing of donations and event and membership payments; generation of invoices, acknowledgement letters and other correspondence; and assistance with execution of development and fundraising events.

Requirements

Required Degree: (if applicable)

Bachelor’s Degree

Qualifications:

• Excellent interpersonal skills.
• Excellent verbal and written communications skills.
• Comfortable with high profile individuals.
• Excellent problem-solving skills, comfortable in high pressure situations.
• Ability to adapt to changing priorities and deliver work product within strict time demands.
• Ability to work independently and efficiently on several projects simultaneously.
• Attention to detail and flexibility.
• Proficiency in Microsoft Word (including mail merge), Excel and PowerPoint and Adobe Acrobat Reader and Pro.
• Ability to present information concisely and effectively, both verbally and in writing.
• Ability to organize and prioritize work.
• Availability to work extended evening and weekend hours.

Preferred Qualifications

• Knowledge of Altru database.
• Bilingual in English and Spanish

Teamwork Skills

• Be an enthusiastic, helpful and positive member of the team.
• Be professional, responsible and mature in conduct and behavior.
• Be understanding of, encouraging to and friendly with all co-workers.
• Be self-motivated and use time wisely.
• Maintain open line of communications with each department on pertinent information.
• Maintain effective communication by means of meetings and memorandums.
• Adhere to all work rules, procedures and policies established by the company including, but not limited to those contained in the employee handbook.

Physical Demands

• Walk, bend, lift (up to 25 pounds) including files, office supplies and electronic equipment.
• Finger dexterity to pick up paper and use computer keyboard.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Ability to hear in normal tones including telephone and face-to-face conversation.

Summary

Essential Functions

• Process all donations, event, and membership payments (all levels).
• Prepare well written and thoughtful acknowledgement letters and other correspondence in a timely fashion.
• Ensure compliance with established donor thanking process.
• Create invoices for donations and sponsorships.
• Provide administrative support for the membership renewal process (all levels).
• Maintain digital donor files; create, update and correct records in database.
• Answer and direct phone calls as appropriate among development team.
• Monitor the development department email account, and direct incoming emails as appropriate among development team.
• Work with multiple calendars to schedule meetings and create donor kits as needed.
• Prepare materials for distribution (i.e., copying, filing, mailing, e-mailing, scanning)
• Support the development team in fulfillment of benefits for major donors.
• Assist Senior Director of Development, Director of Individual Giving and Director of Corporate Relations in preparing meeting materials and producing meeting minutes as necessary.
• Coordinate weekly development department meetings, including collecting agenda items and producing meeting minutes.
• Support the execution of all events led by the development department, including the annual Gala and other major fundraising events, including maintaining guest lists, preparing registration materials, and participating in guest check-in at events.