Development and Alumni Coordinator

Alumni and Friends of LaGuardia High School; New York (NY); On-site; USD 55,000 - 62,000; Full time

Job summary

Alumni & Friends of LaGuardia High School in NYC seeks a Development and Alumni Coordinator to manage the CRM, donor data, and reporting to support fundraising strategies. You will ensure data integrity, assist with gift processing, acknowledgements, and monthly reconciliations while helping plan alumni events and communications.

Required: Bachelor's degree and 3+ years in database operations; Abila CRM experience is a plus.

Qualifications

• Bachelor's Degree or equivalent.
• 3+ years in database/ fundraising operations.
• Experience with a CRM/donor database system (Abila preferred).
• Strong writing, editing, and interpersonal skills.

Responsibilities

• Serve as primary CRM administrator for fundraising team and ensure data integrity.
• Maintain donor and alumni records, generate reports, and process gifts.
• Support data hygiene, queries, and donor recognition for campaigns.
• Assist with events planning, mailings, and campaign data exports.

Skills

CRM administration

Data management

Donor reporting

Fundraising knowledge

Excellent communication

Attention to detail

Project management

Team collaboration

Education

Bachelor's Degree

Tools

Abila CRM

Job description

JOB OPENING: Development and Alumni Coordinator: Alumni & Friends of LaGuardia High School of Music & Art and Performing Arts in NYC (A&F) is seeking to hire a Development and Alumni Coordinator. This is an exciting time to work for Alumni & Friends and make a direct impact on the future of the arts. This life changing non profit organization is dedicated to the support of the nation's leading public arts high school and its students, and keeping its vibrant alumni community engaged in its mission.

POSITION TITLE: Development and Alumni Coordinator

NATURE AND SCOPE OF POSITION: The Development and Alumni Coordinator will report to the Director of Development and Alumni Affairs and play a vital role in supporting the organization's fundraising operations. This position will serve as the primary administrator of the organization's CRM and oversee donor data operations, providing accurate, timely reporting and donor recognition that supports the Development team's strategy and decision-making.

RESPONSIBILITIES:

• Serve as the primary CRM administrator for the fundraising team, managing data integrity, user support, and system troubleshooting
• Maintain accurate and up-to-date donor and alumni records and perform donor data operations including report preparation, gift processing, donor tax receipts, and acknowledgements
• Support data hygiene projects (deduplication, updates, list cleanup)
• Build and run queries and reports to support fundraising, stewardship, and board reporting needs
• Create and provide reports that analyze donor and gift giving trends
• Reconcile gift and financial records with accounting and finance on a regular basis
• Support monthly financial preparation and reconciliation with the organization's accountant and treasurer
• Assist with the scholarships and grants process for summer study and end of year awards, including processing payments, overseeing and forwarding awardee thank you notes to respective donors and communicating with awardees as needed
• Act as a key team member on all aspects of planning and logistics for alumni reunions
• Support mailings, segmented lists, and data exports for events, appeals, and campaigns
• Responsible for office, website and technology maintenance
• Respond to alumni, teachers, and student questions and/or direct them appropriately to ensure effective day-to-day operations
• Perform other related duties as assigned or requested

ESSENTIAL QUALIFICATIONS:

• Bachelor's Degree or its equivalent required
• Minimum of 3 years of related experience in database administration, development operations, or a related field; nonprofit or education fundraising experience preferred
• Experience with a CRM/donor database system (Abila experience a plus)
• Demonstrated knowledge and understanding of basic fundraising principles
• Excellent writing, editing, research, customer service and interpersonal skills
• Extreme attention to detail and an eye for accuracy
• Strong organizational and time management skills with an ability to prioritize
• Must possess a high level of professionalism, creativity and flexibility
• Exceptional proficiency with computers and computer software is required, including an ability to learn new software
• Must be a self-starter and motivated, able to lead projects and manage multiple and complex assignments independently and as part of a team
• Must have natural ability to handle confidential matters and maintain confidentiality
• Available to work additional evening and weekend hours when necessary
• Must be passionate about the arts and have a demonstrated ability to work harmoniously in a multicultural, diverse community

COMPENSATION:$55,000-$62,000/annually plus benefits

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status and encourage candidates from all backgrounds to apply.