Development & Alumni Operations Associate

The University of Kansas; Lawrence (KS); On-site; USD 41,000 - 50,000; Full time

Job summary

The University of Kansas School of Music invites applications for an Administrative Associate. This role provides administrative, operational, and programmatic support to advance the School's mission, including purchasing, travel, donor relations, events, and alumni engagement.

Reporting to the Director of Finance, you will liaise with the Dean's Office, KU Endowment, faculty, staff, students, and donors. Evening/weekend commitments may be required for events and donor activities.

Qualifications

• Experience managing multiple priorities and deadlines.
• Excellent written communication skills evidenced by application materials.

Responsibilities

• Serve as primary purchasing and travel administrator; ensure policy compliance.
• Coordinate daily business operations and department purchases.
• Process accounts payable and receivable; submit vendor payments.
• Coordinate with Director of Finance on funding and approvals.
• Manage donor engagement and stewardship activities with KU Endowment.
• Support fundraising campaigns like One Day, One KU and related events.
• Organize donor visits and meetings with Dean and faculty.
• Support Alumni relations and special events coordination.

Skills

Multitasking

Written communication

Education

High school diploma or GED

Two years post-secondary education

Job description

The University of Kansas School of Music invites applications for an Administrative Associate. This role provides administrative, operational, and programmatic support to advance the School's mission, including purchasing, travel, donor relations, events, and alumni engagement.

Reporting to the Director of Finance, you will liaise with the Dean's Office, KU Endowment, faculty, staff, students, and donors. Evening/weekend commitments may be required for events and donor activities.